Administrative Specialist

The Administrative Specialist at Triangle Veterinary Referral Hospital provides administrative analytical and operational support to hospital leadership in a fast-paced emergency and specialty veterinary hospital. The position supports daily operations as well as financial analysis pricing reporting recruitment marketing and hospital growth initiatives.

Key Responsibilities

• Provide administrative support to hospital leadership including scheduling records correspondence meetings and special projects.
• Assist with payroll invoicing reconciliation and financial administration.
• Support pricing analytics including fee reviews market research pricing updates and analysis of pricing and revenue trends.
• Prepare and maintain financial operational and KPI reports dashboards and spreadsheets for leadership.
• Analyze data and identify trends discrepancies and opportunities to support business decisions.
• Support hospital development initiatives including market research new services expansion opportunities partnerships and business-development projects.
• Provide basic marketing and social media support including coordinating approved content gathering photos and updates and maintaining the hospitals content calendar.
• Assist with recruitment coordination candidate travel and itineraries communications and vendor coordination.
• Maintain confidentiality and work collaboratively with hospital leadership and team members.

Qualifications

• Strong organizational analytical and communication skills.
• Excellent attention to detail and follow-through.
• Strong proficiency with Excel/Google Sheets and Microsoft Office or Google Workspace.
• Comfortable working with financial data reports and spreadsheets.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive professional adaptable and trustworthy.
• Veterinary or healthcare experience preferred but not required.

Work Environment

• Work is performed in a busy fast-paced 24/7 veterinary specialty and emergency hospital.
• Frequent interaction with dogs cats and occasionally other animal species of varying sizes and temperaments.
• Must be comfortable working around medical equipment cleaning chemicals and areas where patient care is being provided.
• Adhere to hospital safety policies infection prevention protocols and biosecurity procedures.
• Maintain a professional respectful and service-oriented approach when interacting with clients staff vendors and contractors.
• Maintain confidentiality regarding hospital operations patients and client information.