Administrative Specialist

Responsible for managing the USTDA Personnel Security Program including initiating and applying Department of State and agency regulations for all personnel security-related processes and procedures.

Supports the implementation of an effective personnel security program with emphasis on providing personnel security education and training assignment of proper classification and safeguarding of controlled unclassified information and classified material. Maintains records to document security program compliance.

Serve as the Agency Performance Management program coordinator. Responsible for ensuring the development of Performance Appraisal Reports (PARs) for agency staff including ensuring that PARs outline specific work assignments and responsibilities and that performance elements and standards follow federal and USTDA policies and procedures. Implement new requirements for establishing performance management protocol policies and procedures.

Responsible for the management of administrative/operational contracts developing performance work statements managing/tracking contract-related funds working closely with contract companies to ensure effectiveness of contract support and working with USTDAs Acquisition Office to ensure contract competition/recompete as needed.

As appropriate evaluates recommends and facilitates implementation of new approaches and alternatives to address current or anticipated implementation issues. Analyzes the workflow of specific administrative programs to determine if processes can be streamlined or made more customer-friendly.

• US Citizenship is required.
• Suitable for Federal employment determined by background investigation.
• Direct Deposit of pay is required.
• Selective Service registration required for male applicants unless exempt.
• Status candidates must meet time-in-grade (see Qualifications).
• Background and security investigation for a Secret Clearance.

At the GS-12 level you must meet the following qualification:

One year of specialized experience equivalent to at least the GS-11 level. Specialized experience is that which has equipped the applicant with the competencies to successfully perform the duties of the position and that is typically in or related to the position to be filled. Specialized experience for this position includes Interpreting revising and/or implementing administrative policies and procedures; providing guidance to managers and staff and coordinating administrative management functions related to travel management procurement and contract management general human resource management performance management personnel security emergency planning inventory controls records building and facilities management and/or other critical relative functions; and establishing and monitoring quality standards for the efficient and effective handling of the full range of administrative management services.

Applicants must carefully review the information in the How You Will Be Evaluated section for important information and instructions pertaining to the multi-hurdle assessment process for this position.

Only experience and education obtained by the closing date of this announcement will be considered.

TIME-IN-GRADE: Current career or career-conditional employees of the Federal government or former career or career-conditional employees who have a break in service of less than one year are required to meet the time-in-grade restriction of one year of Federal experience at the next lower grade with few exceptions outlined in 5 CFR 300.603(b).

Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community student social). You will receive credit for all qualifying experience including volunteer experience.

Career Transition Assistance Programs: CTAP/ICTAP provides placement assistance to permanent Federal employees who are surplus displaced or involuntarily separated. To be considered under CTAP/ICTAP applicants must be well-qualified (i.e. meet the minimum qualification requirements including any selective placement factors; education and experience requirements) score at least 85 on the assessment questionnaire and be able to perform the duties of the position upon entry. Please refer to Required Documents section for additional details. For information on CTAP and ICTAP visit here.