Administrative Services Officer, LACERA (Budget and Vendor Management)

This examination will remain open until the needs of LACERA are met and may close without prior notice.

TYPE OF RECRUITMENT:Open Competitive Opportunity - We welcome applications from anyone.

LACERA is located in Gateway Plaza at 300 North Lake Avenue in the beautiful City of Pasadena. The building is easily accessible from the Foothill Freeway (210) and the Metro Lake Station. We offer convenient free parking for staff members in our secure structure adjacent to the building in addition to a robust rideshare program providing commuting alternatives such as ride-matching vanpool carpool parking services and more. Prioritizing health well-being and sustainability Gateway Plaza is a Class A office building LEED Gold Certified and EPA Energy Star Certified. With a Walkability Score of 91 LACERA staff members easily enjoy the approximately 150 shops food and dining options that makeup the popular South Lake Avenue District.

Our members dedicate their careers contributing to the welfare of Los Angeles County. For their service the County contributes to their promised benefits and LACERA is dedicating to serving them in return throughout their career and their life afterwards.

Reporting to the Division Manager this position serves as LACERAs primary administrative control function for fiscal discipline and operational integrity across the enterprise. The Administrative Services Officer Budget & Vendor Management coordinates and manages LACERAs overall budget processes related to the LACERA Administrative Budget the LACERA Retiree Healthcare Budget and the Other Post-Employment Benefits (OPEB) Budget and oversees enterprise-wide procurement contract administration and vendor compliance.

Our ideal candidate is innovative motivated and passionate about taking Administrative Services to the next level an experienced professional excited to head teams charged with developing and monitoring a $150 million budget and managing the organizations procurement and vendor relationships. This position influences and interacts with all levels from line staff to our highest-level executives.

• Provides leadership direction and guidance to assigned staff and functional teams; establishes priorities monitors performance supports employee development and ensures work is aligned with organizational goals service standards fiscal controls and compliance requirements.
• Coordinates and manages LACERAs Administrative Budget Retiree Healthcare Budget and OPEB Budget including development monitoring and fiscal controls for a $150 million enterprise budget.
• Develops budget policy recommendations guidelines and preparation instructions; conducts a full range of complex and sensitive studies and analyses related to budget development and management.
• Collects and prepares data; develops financial forecasts trend reports and budget justifications; makes recommendations regarding resource allocation.
• Oversees procurement contract administration and vendor compliance including developing policies and processes across the entire contract lifecycle scopes of work evaluating proposals and managing vendor performance against contractual terms.
• Facilitates the development and maintains a robust risk management strategy to identify assess and mitigate risks associated with LACERA projects
• Ensures audit readiness and maintains internal controls across administrative and fiscal functions.
• Serves as the primary liaison for budget-related board and executive reporting; prepares and delivers recommendations and presentations to LACERAs Executive Office and Boards.
• Plans organizes and supervises the work of the Budget Unit and Vendor Management staff; establishes and monitors service delivery standards.
• Tracks performance and supports operational continuity across assigned functions.
• Coordinates and facilities cross-functional subject matter experts through ERP-related activities including requirements gathering system evaluation configuration support user adoption process integration training development and ongoing system use.

This position directs two functional teams: the Budget Unit (Supervising Administrative Assistant II Administrative Services Analyst III and Administrative Services Analyst II) and Vendor Management (Supervising Administrative Assistant II) which includes Procurement (Procurement Assistants II and Procurement & Supply Clerks) and Contract administration (Administrative Services Analysts III and II).

There is currently one (1) vacancy in the Administrative Services Division over Budget and Vendor Management. The resulting eligible register for this examination may be used to fill both current and future vacancies throughout the Administrative Services Division.

Work Schedule: This position works a 5/40 schedule (e.g. an eight (8) hour day Monday through Friday). LACERA offers a hybrid work environment.

To view the complete job description for this classification please view here Administrative Services Officer LACERA.

REQUIREMENTS TO QUALIFY:
Five (5) years of experience in a general administrative staff or specialized staff capacity analyzing and making recommendations for the solution of problems of organization systems and procedure program facility planning budget or risk management.


-OR-

Two (2) years of experience at the level of Administrative Services Analyst III LACERA*

*Experience at the level of Administrative Services Analyst III LACERA includes independently analyzing and resolving complex administrative and operational issues that affect organizational programs and services. This experience typically includes developing recommendations leading projects and supporting management in areas such as budgeting policy implementation and program administration.

SPECIAL REQUIREMENT INFORMATION:
You may still qualify even if your job title isnt exactly the same as the one listed. What matters is that your experience is at a similar level meaning your job involves similar responsibilities requires comparable skills and knowledge and takes place within a similar organizational structure. Please provide a clear explanation of your experience to demonstrate that it is at the appropriate level.

OTHER REQUIREMENTS:
Applicants must be able to perform the essential functions of this classification with or without a reasonable accommodation.

DESIRABLE QUALIFICATIONS:

To receive credit for the desirable qualifications below your application must clearly describe your experience.

• Demonstrated experience supervising or leading staff including assigning work providing guidance evaluating performance and supporting employee development.
• Demonstrated experience developing monitoring and controlling budgets including conducting cost analyses preparing budget justifications and making recommendations regarding resource allocation.
• Demonstrated experience administering contracts or procurement activities across the entire contract lifecycle including developing scopes of work evaluating proposals managing vendor performance and ensuring compliance with contractual terms.
• Demonstrated experience analyzing complex administrative financial or operational data identifying issues or trends and formulating sound data-driven recommendations.
• Demonstrated experience leading administrative operational or management analysis projects including planning conducting studies evaluating findings and developing recommendations to improve organizational effectiveness.
• Demonstrated experience supporting audit readiness and maintaining internal controls across administrative or fiscal functions.
• Demonstrated experience advising executive leadership or management on administrative financial operational or strategic matters.
• Demonstrated experience preparing written reports policies or recommendations for management or executive audiences.
• Demonstrated ability to manage multiple projects or assignments simultaneously prioritize competing demands and meet deadlines while maintaining accuracy and quality of work.
• Demonstrated experience in the selection implementation use and training on budgeting and procurement technologies such as an ERP System.
• Certified Third Party Risk Assessor.
• Certified in Public Financial Management.

Applicants must receive a passing score of 70% or higher on Part I to proceed to Part II.

Only the most highly qualified applicants as determined under Part I will be invited to continue in the examination process under Part II.

Part II: An Appraisal (Oral) Interview weighted 100%.

The appraisal interview will assess the applicants knowledge experience and general ability to perform the essential functions of the position.

The appraisal interview may assess the following competencies and qualifications:

• Administrative management and organizational analysis
• Budget development financial management fiscal control and resource allocation
• Procurement contract administration and vendor management
• Risk management internal controls and audit readiness
• Strategic planning program evaluation and organizational effectiveness
• Analysis of complex administrative financial and operational issues
• Leadership supervision and staff development
• Executive advisement collaboration and stakeholder partnership
• Written communication report preparation and policy development
• Oral communication and presentation skills
• Compliance with applicable laws regulations and governance requirements
• Exercise of independent judgment and decision making
• Project management and coordination of multiple priorities
• Business continuity emergency preparedness and operational resilience

Applicants must receive a passing score of 70% or higher on the assessment to be added to the eligible register.

Passing this examination and being placed on the eligible register does not guarantee an offer of employment. Candidates who are determined eligible for hire under the Los Angeles County Civil Service Rules may be invited to participate in a selection process which may include one or more selection interviews and/or other job-related assessments.

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Application must be submitted online.Applicants can check the status of their applications at any time by logging into their account on .

Please fill out the application completely. Provide relevant job experience including employers name and address job title beginning and ending dates number of hours worked per week and description of work performed.

We may verify information included in the application at any point during the examination and hiring process including after an appointment has been made. Falsification of information could result in refusal of application or rescission of appointment. Copying verbiage from the Requirements class specification or Desirable Qualifications as your work experience will not be sufficient to demonstrate meeting the requirements. Doing so may result in an incomplete application and may lead to disqualification.

Applications submitted without complete work history and supplemental questions completed in their entirety will be rejected as incomplete. See application See resume or copying and pasting work experience is not sufficient or qualifying.

Resumes will not be accepted in lieu of the completed application or supplemental questionnaire.

In the space provided for education include the names and addresses of schools attended and number of credits degree and/or certificate(s) earned.

To receive credit for your education include a legible copy of all relevant official documents including your diploma transcript or letter/certificate from an accredited institution or email it to or within ten (10) calendar days of filing your application. The document should show the date the degree was conferred and be in English. If not in English then translation is required. International degrees must be evaluated for equivalency to U.S. standards if not listed in the International Handbook of Universities or World Higher Education Database. Documents marked as unofficial will not be accepted.

We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending them to the exam analyst. Please include the examination title and number on the documentation. Failure to provide the appropriate documentation may result in your application being rejected as incomplete and will be removed from consideration.

Your employment history should be listed in order beginning with the most recent.

For each job held provide the name and address of your employer your job titles beginning and end dates description of work performed salary earned and reason for leaving.

If you have worked in more than one position for one employer please list each job title and/or area of assignment separately to demonstrate your experience in various assignments/occupational areas.

Part-time experience will be evaluated based on its fractional equivalent of a 40-hour workweek. All required experience must be paid.

TO APPLY ONLINE GO TO: and click on the Careers link or emailed or hard copy (paper) applications will not be accepted.

LACERA is a Fair Chance employer. Except for a very limited number of positions you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. LACERA will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job and will consider potential mitigating factors including but not limited to evidence and extent of rehabilitation recency of the offense(s) and age at the time of the offense(s). If asked to provide information about a conviction history any convictions or court records exempted by a valid court order do not have to be disclosed.

Requests for accommodation:

Employment Information

Any language contained in the job posting supersedes any language contained below.

This document is intended to provide general information about the recruitment process. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Your Responsibilities:

1.Completing Your Application:

a. Before submission of the application it is your responsibility to ensure that all information provided is correct and complete on the application. Incomplete applications cannot be accepted.

b. List each payroll title separately for each job. Do not group your experience. Specify the beginning and ending dates for each job. If you are a Los Angeles County employee and have held multiple positions list each position separately. Do NOT list all of your time with the County under your present payroll title.

c. To receive credit include required documents (e.g. copy of your diploma transcript certificate or license) as directed on the job posting. International degrees in a foreign language must be translated to English and evaluated for equivalency to U.S. standards. Refer to the job posting for specific deadlines for supporting documentation.

2.Requirements on Job Posting:

a. Your application will only be accepted if it clearly shows you meet the requirements. The information you give will determine your eligibility and is subject to verification at any time.

b. You must be at least 16 years of age at the time of appointment unless other age limits are stated on the job posting. The Federal Age Discrimination in Employment Act (ADEA) of 1967 as amended prohibits discrimination on the basis of age for any individual age 40 or older.

c. Experience is evaluated on the basis of a verifiable 40- hour week unless specified otherwise. Prorated part-time experience may be acceptable.

3.Application Deadline: All job applications must be completed and submitted before the closing time on the last day of the filing period as indicated on the job posting unless other instructions are provided. Job postings with an open continuous filing period are subject to closure without prior notice. It is to your advantage to file your application early and not wait until the last allowable date and time as you will not be able to apply once the filing period has closed.

4.Change of Name or Address: To change personal information such as your name or address log into your profile onand make the necessary change. This can be done at any time.

5.Equal Employment Opportunity/Non-Discrimination Policy:

a. It is the policy of the Los Angeles County Employees Retirement Association (LACERA) to provide equal employment opportunity for all qualified persons regardless of race color religion sex national origin age sexual orientation disability or any other characteristic protected by state or federal law. b. If you are an individual requesting reasonable accommodation(s) in the examination process please contact the testing accommodation coordinator listed on the job posting. The provision of accommodation(s) may be subject to verification consistent with state and federal law. All accommodation-related information will remain confidential.

Disclaimer: The Los Angeles County Employees Retirement Association (LACERA) is not responsible or in any way liable for any computer hardware or software malfunction that may affect the employment application or the application selection process.

You assume all responsibility and risk for the use of this system and the Internet generally. This system and the information provided on it are provided on an as is and as available basis without warranties of any kind either express or implied. No advice or information given by LACERA or its respective staff members shall modify the foregoing or create any warranty.

LACERA expressly disclaims any warranty that the information on this system or on the Internet generally will be uninterruptible or error free or that any information software or other material accessible from the system is free of viruses or other harmful components. You shall have no recourse against LACERA as the system provider for any alleged or actual infringement of any proprietary rights a user may have in anything posted or retrieved on our system.

LACERA shall not be liable for any direct indirect punitive incidental special or consequential damages arising out of or in any way connected with the use of this system or with the delay or inability to use it (or any linked sites) or for any information obtained through this system or otherwise arising out of the use of this system the Internet generally or on any other basis.

NOTE: Your application is submitted using Secure Encryption to ensure the privacy of all information you transmit over the Internet.

By accepting the Use Disclaimer set forth herein you agree to all of the above terms and further agree to use this Online Job Employment Application System only for the submission of bona fide employment applications to the County of Los Angeles. Any other use of this Online Job Employment Application System including without limitation any copying downloading translating decompiling or reverse engineering of the system data or related software shall be a violation of the Use Disclaimer.

Veterans Credit: In all open competitive examinations a veterans credit of 10 percent of the total credits specified for such examinations will be added to the final passing grade of an honorably discharged veteran who served in the Armed Forces of the United States under any of the following conditions: During a declared war; -or- During the period April 28 1952 through July 1 1955; -or- For more than 180 consecutive days other than for training any part of which occurred after January 31 1955 and before October 15 1976; -or- During the Gulf War from August 2 1990 through January 2 1992; -or- For more than 180 consecutive days other than for training any part of which occurred during the period beginning September 11 2001 and ending on August 31 2010 the last day of Operation Iraqi Freedom; -or- In a campaign or expedition for which a campaign medal or expeditionary medal has been authorized and awarded. Any Armed Forces Expeditionary medal or campaign badge including El Salvador Lebanon Grenada Panama Southwest Asia Somalia and Haiti qualifies for credit.

A campaign medal holder or Gulf War veteran who originally enlisted after September 7 1980 (or began active duty on or after October 14 1982 and has not previously completed 24 months of continuous active duty) must have served continuously for 24 months or the full period called or ordered to active duty.

This also applies to the spouse of such person who while engaged in such service was wounded disabled or crippled and thereby permanently prevented from engaging in any remunerative occupation and also to the widow or widower of any such person who died or was killed while in such service. A DD214 Certificate of Discharge or Separation from Active Duty or other official documents issued by the branch of service are required as verification of eligibility for Veterans preference. Applicants must submit the documentation for each open competitive exam to qualify for veterans credit. More information available at: Information: Accredited institutions are those listed in the publications of regional national or international accrediting agencies that are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable if appropriate are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators Inc. (AICE).

Background Check: LACERA is a Fair Chance employer. Except as otherwise permissible under applicable laws you will not be asked to provide information about a conviction history unless you receive a conditional offer of employment. LACERA will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job and will also consider potential mitigating factors including but not limited to evidence and extent of rehabilitation recency of the offense(s) and age at the time of the offense(s). If asked to provide information about a conviction history any convictions or court records which are exempted by a valid court order do not have to be disclosed.

Benefit Information: Depending on the position the successful candidate will enroll in a contributory defined benefit pension plan if the candidate is a new member of the Countys defined benefit plan (LACERA) on or after January 1 2013 (first employed by the County on or after December 1 2012) unless she or he established reciprocity with another public retirement system in which she or he was a member before January 1 2013. It should be noted that County employees do not pay into Social Security but do pay the Medical Hospital Insurance Tax portion of Social Security at a rate of 1.45%. The Los Angeles County Employees Retirement Association (LACERA) has reciprocal agreements with several public retirement systems in California.

Americans with Disabilities Act of 1990: All positions are open to qualified persons. Pursuant to the Americans with Disabilities Act of 1990 persons with disabilities who believe they need reasonable accommodation or help in order to apply for a position may contact the ADA/Personnel Services for Disabled Persons Coordinator. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. The County will attempt to meet reasonable accommodation requests whenever possible.

Equal Employment Opportunity: It is the policy of the Los Angeles County Employees Retirement Association to provide equal employment opportunity for all qualified persons regardless of race religion sex national origin age sexual orientation disability or any other characteristic protected by state or federal law. All positions are open to qualified men and women pursuant to the Americans with Disabilities Act of 1990 and the California Fair Employment and Housing Act. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants.

Los Angeles County Child Support Compliance Program: In an effort to improve compliance with court ordered child family and spousal support obligations certain employment and identification information (i.e. name address Social Security number and date of hire) is regularly reported to the State Directory of New Hires which may assist in locating persons who owe these obligations. Family Code Section 17512 permits under certain circumstances for additional employment and identifying information to be requested. Applicants will not be disqualified from employment based on this information.

Employment Eligibility Information: Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States. Immigration law provides that all persons hired after November 6 1986 are required to present original documents to the County within three (3) business days of hiring which show satisfactory proof of 1) identity and 2) U.S. employment eligibility.

The California Fair Employment and Housing Act(Part 2.8 commencing with Section 12900 of Division 3 of Title 2 of the Government Code) the Regulations of the Fair Employment and Housing Commission (California Code of Regulations Title 2 Division 4 Sections 7285.0 through 8504) and other applicable laws prohibit employment discrimination based on an applicants protected characteristics including race color religion national origin ancestry physical disability mental disability medical condition marital status sex sexual orientation age pregnancy childbirth and other characteristics.

Updated February 2026