Administrative Services Coordinator Urology

Provide executive level administrative support for assigned Department of Urology faculty including clerical office administration and communications support and information management. This position requires a high level of independent thinking and judgement and is responsible for effective department wide communication and assisting in department initiatives. Perform administrative work such as composing correspondence compiling specialized reports and obtaining and providing information requiring interpretation of the policies and procedures of both the assigned and related work areas.

This position is eligible for a combination of on-campus (UI Health Care) and remote work. Remote work must be performed at an offsite location within the state of Iowa. Per policy work arrangements will be reviewed annually and must comply with theremote work program and related policiesandemployee travel policy when working at a remote location.Work arrangement options will be discussed during the hiring process.

• Maintain effective working relationships with and serve as contact for faculty staff students public.

• Serve as liaison to faculty staff students alumni and public concerning inquiries or complaints requiring interpretation of policies procedures and programs.

• Make decisions and exercise a high level of autonomy while performing administrative support responsibilities for the Department of Urology including initiating purchasing requests supply orders preparing specialized reports.

• Compose and manage related communications including licensure letters curriculum vitae patient correspondence emails and mailings requiring a high level of confidentiality attention to detail excellent organizational skills and effective written verbal and interpersonal communication skills

• Manage complex clinical/surgical schedules for assigned faculty requiring judgment in determining meeting needs discretion related to calendar activities prioritization of appointments and synthesizing multiple electronic calendar systems.

• Provide initial telephone and reception coverage responding to visitor faculty staff and patient inquiries demonstrating a knowledge of the assigned and related work areas; obtain and provide information; forward inquiries appropriately.

• Demonstrates working ability to manage multiple concurrent objectives projects groups or activities making effective judgements as to prioritizing and time allocation and providing careful attention to detail.

• Make travel arrangements for faculty and staff including hotel reservations conference registrations airfare coordinating planning and interpreting policies and procedures; prepares and submits travel request forms and expense vouchers

• Reconcile monthly P-card statements in compliance with Accounts Payable office guidelines.

• Serve as a member of the Department of Urology administrative support team and provide backup coverage to other members during absences.

• Other duties and responsibilities as assigned.