Administrative Services Coordinator I Temporary

The Child Development Division (CDD) is hiring an Administrative Services Coordinator I to support the Childrens Integrated Services (CIS) team. This position will provide administrative program fiscal and data support for Special Accommodation Grants and Specialized Child Care Agreements.

This position plays an important role in keeping time-sensitive grant agreement invoicing data and communication processes accurate organized and moving forward.

Primary responsibilities include:
Preparing Special Accommodation Grant applications for review and processing
Communicating directly with Specialized Child Care program staff members
Processing materials related to Specialized Child Care Agreement materials in coordination with CDD partners.
Reviewing processing and tracking Special Accommodation Grant invoices and supporting documentation.
Maintaining accurate tracking systems for programmatic data
Entering and updating program information across spreadsheets and data systems used to support Special Accommodation Grants and Specialized Child Care services.
Supporting monitoring reporting and quality assurance activities related to grants child care providers children served and program outcomes
Providing administrative and logistical support to Special Accommodation Grant applicants and recipients Specialized Child Care providers internal review teams and other program partners.

The successful candidate will:
Be highly organized and able to manage multiple time-sensitive administrative fiscal and data processes.
Be detail-oriented and able to identify missing incomplete duplicate or inconsistent information.
Be proficient in Microsoft Excel and experienced in using spreadsheets and data systems to create efficient processes for entering tracking verifying reconciling and reporting program information.
Communicate clearly and professionally with internal and external partners to support timely follow-up and completion of required materials.
Use sound judgment when navigating administrative processes and situations that may not have a clear-cut answer.
Have experience working with grant programs

This position will be funded on a part-time basis through the calendar year up to 20-24 hours per week with the possibility of continuation after 12/31/2026.

This position Administrative Services Coordinator I - Temporary (Job Requisition #55181) is open to all State employees and external applicants. This is a temporary position. Temporary work is typically for variable hours and is not expected to be full-time. The State does not guarantee 40 hours of work per week.

If you would like more information about this position please contact
Please note that multiple positions in the same work location may be filled from this job posting.
Resumes will not be accepted via e-mail. You must apply online to be considered.

AHS BACKGROUND CHECKS: Candidates must pass any level of background investigation applicable to the accordance with AHS Policy 4.02 Hiring Standards Vermont and/or national criminal record checks as well as DMV and adult and child abuse registry checks as appropriate to the position under recruitment will be conducted on candidates with the exception of those who are current classified state employees seeking transfer promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.

Work is performed in a standard office setting.

High School diploma or equivalent AND two (2) years or more of experience providing administrative-level support to a business or organization.

OR

One year of full-time college coursework in accounting business or public administration office administration or closely related field AND one (1) year or more of experience providing administrative-level support to a business or organization.

OR

Two years of full-time college coursework OR and Associates degree in accounting business or public administration office administration or closely related field.

OR

One (1) year or more of experience as an Administrative Services Technician IV with the State of Vermont.

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NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g. accounting budget management grant administration finance human resources payroll purchasing or space management).

For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.