Administrative Services Clerk

Position Duties

Provide assistance to the USAO with a variety of administrative tasks.

Typical work assignments include but are not limited to the following:

• Administrative Operations Support: Serves as primary or alternate point of contact for front office administrative operations. Greet and assist visitors contractors vendors and employees in a professional manner. Answers screens and routes incoming telephone calls
• and correspondence. Maintains visitor logs and coordinates visitor access procedures in accordance with office policy.
• Monitor shared administrative mailboxes and route requests to appropriate personnel.
• Maintains conference room readiness and assists with meeting coordination and logistical space management support activities.
• Assists with office moves furniture relocation workstation setup reconfiguration of office spaces and logistical support activities associated with personnel moves and organizational changes.
• Moves assembles adjusts and arranges office furniture equipment supplies and operational materials in support of office operations and workspace requirements.
• Conducts routine walkthroughs and inspections of office spaces conference and storage rooms and common areas to identify operational issues requiring corrective action or maintenance support.
• Conducts periodic inventories of office furniture equipment supplies and administrative property to maintain accountability and operational readiness.
• KNOWLEDGE REQUIRED BY THE POSITION
• Knowledge of administrative operations facility support logistics support mail operations supply support
• records management and customer service functions sufficient to support daily office operations.
• Knowledge of office administrative procedures practices and support service operations.
• Knowledge of office logistics inventory accountability procedures and operational support activities sufficient to support daily facility and administrative operations.
• Knowledge of records management and the ability to learn mail handling procedures.
• Knowledge of office automation systems and Microsoft Office Suite applications including Outlook Word Excel and Teams.
• Skill in written communication sufficient to prepare correspondence reports inventories tracking logs and administrative documentation.
• Skill in oral communication sufficient to convey and obtain information from a wide range of people at the
• District level U.S. Attorneys Office other federal agencies and the public.
• Ability to provide professional customer service while exercising sound judgement and discretion

QUALIFICATIONS:

• A High School Diploma or G.E.D.
• Must be a U.S. Citizen
• Must possess a valid State-Issued Drivers License

The ability to pass a background investigation. Individuals selected for these positionsare subject to a Department of Justice background investigation.

1-2 years minimum experience in administrative or legal setting.

Good communication and organizational skills.

Ability to delivery quality work under pressure and competing priorities.

• Knowledge of software used by the USAO-EDMI (or the ability to learn) such as:
• Microsoft Office Suite

MS Word

MS Excel

MS PowerPoint

MS Outlook

MS Teams

o Adobe Acrobat

Converting documents into Adobe PDF documents

Ability to learn and use the Tools option in Adobe Acrobat

Capability to operate office technology including but not limited to computers faxmachines copier machines and mail metering machines.