Administrative Secretary

Requisition No:881196

Agency: Department of Education

Working Title: ADMINISTRATIVE SECRETARY -

Pay Plan: Career Service

Position Number:

Salary: $2896.67 Monthly

Posting Closing Date: 08/19/2026

Total Compensation EstimatorTool

Florida Department of Education

Division of Vocational Rehabilitation

Bureau of Field Services

Location: Miami Florida

Position Title: Senior Vocational Rehabilitation Counselor (CS)

Salary Range: $34760.00 Annually

CANDIDATES ARETYPICALLY HIRED AT THE MINIMUM SALARY

This advertisement may be used to fill multiple vacancies up to six months.

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:

• • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• *Gaps 3 months or more must be addressed you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement See Resume in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience education training knowledge skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veterans Preference the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above your packet may be held up at the final review step.

NOTE:Responses to qualifying questions must be clearly supported by the state application and any omission falsification or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT:

VR Supervisor Marie Joseph-Fleurimond at or

JOB DESCRIPTION:

The person in this position is expected to perform administrative support and/or technical assistance to a Vocational Rehabilitation (VR) unit and its customers.

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• Assists VR Supervisor with tracking and monitoring Unit attendance and leave.
• Assists VR Supervisor in organizing coordinating and prioritizing unit activities.
• Assists VR Supervisor in preparation of confidential personnel actions.
• Receives tracks and submits monthly reports as assigned.
• Processes and tracks monthly travel and submits to Area Office.
• Conducts inventory and orders supplies for the unit.
• Prepares and signs routine correspondence.
• Answersphones and files documents.
• Reviews closed files to ensure proper file order.
• Tracks transferred cases.
• Reviews audits and processes authorizations for payment or cancellation.
• Works directly with customers to obtain and verify referral information.
• Verifies Customers employment status.
• Schedules and notifies customers of appointments.
• Mentors support staff and conducts training both in the unit and/or outside the unit when requested.
• Participates in teams or committees as assigned.
• Performs other duties as assigned

KNOWLEDGE SKILLS AND ABILITIES

• Knowledge of standard business formats and styles for letters and business forms
• Knowledge of office procedures and practices
• Knowledge of the principles and techniques of effective communications
• Knowledge of the methods of data collection
• Skill in typing
• Ability to take and transcribe dictation using notes or a dictating machine
• Ability to organize files and other records
• Ability to compile and analyze data for administrative decisions
• Ability to organize and maintain records management systems
• Ability to perform basic arithmetical calculations
• Ability to use correct spelling punctuation and grammar
• Ability to type letters memoranda and other standard business forms in correct format
• Ability to operate general office equipment
• Ability to handle telephone calls in a courteous and effective manner
• Ability to plan organize and coordinate work assignments
• Ability to communicate effectively
• Ability to establish and maintain effective working relationships with others
• Ability to use automated systems.
• Ability to demonstrate reliable and consistent attendance.

MINIMUM QUALIFICATIONS

Required Licensure/Registration/Certification/Experience or Education:

• Two years of professional experience in secretarial or clerical work; or possession of a Certified Professional Secretary Certificate
• Ability to communicate effectively including verbal and written communication.

EDUCATIONAL SUBSITITUIONS:

F.S. 112.219 - Substitution of work experience for postsecondary educational requirements.

• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience.
• Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
• A high school diploma or its equivalent can substitute for one year of the required work experience.

Related work experience may not substitute for any licensure certification or registration required by an agency and indicated in the advertised job description.

DEPARTMENT OF VOCATIONAL REHABILITATION MISSION STATEMENT

Vocational Rehabilitation (VR) is a federal-state program that helps people who have physical or mental disabilities get or keep a job. VR is committed to helping people with disabilities find meaningful careers.

Our Mission is to help people with disabilities find and maintain employment and enhance their independence. Our Vision is to become the first-place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees.

To find out more about what we do at Vocational Rehabilitation please visit FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits visit.

LEAVE INFORMATION: (CS)

• Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon subsequent years the annual allotment is credited on the anniversary date of the initial appointment.
• Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435 Florida Statutes as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed contracted or permitted to volunteer until the level 2 screening results are received reviewed and approved by the Department. Level 2 background screening shall include but not be limited to finger printing for all purposes and checks under this requirement statewide criminal and juvenile records checks through the Florida Department of Law Enforcement federal criminal records check through the Federal Bureau of Investigation and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.

For more information please visit the Selective Service website.

SPECIAL NOTE

Please note that this position requires an on-site schedule of 8:00 a.m. to 5:00 p.m. Monday through Friday. Telework is not available for this role.

If you experience problems applying online please call the People First Service Center at .

Candidates requiring a reasonable accommodation as defined by the Americans with Disabilities Act must notify the agency hiring authority and/or People First Service Center (1-). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455 F.S. Drug-Free Workplace Act.

VETERANS PREFERENCE. Pursuant to Chapter 295 Florida Statutescandidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7 Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.