Administrative Secretary High School

Administrative Secretary - High School
Lane 13 Contract and Benefits
212 Day Contract

Hours a day: 8
Hourly rate: $24.45-$27.48 Depending on experience and qualifications.

Contact Information:

• Name: Melody Apezteguia Brett Robertson
• Phone:
• Email:

The job of Administrative Secretary-High School is done for the purpose/s of providing administrative support to a complex variety of site functionality and site processes; reporting to several administrators; providing coordination collaboration and information for staff students parents community and pubic agencies; establishing and maintaining records; compiling and distributing materials and reports; responding to complaints; assessing issues and providing referral.


Essential Functions

• Administers first aid and prescription medications to students (under the direction of a health care professional) if assigned (e.g. monitoring sick room etc.) for the purpose of meeting immediate health care needs within established guidelines.
• Attends department and/or in-service meetings (e.g. presenting information and receiving information etc.) for the purpose of conveying and/or gathering information required to implement site requirements according to all requirements and laws.
• Collects payments for a variety of events if assigned (e.g. bus trips fines fees fund raisers parking permits student fees etc.) for the purpose of ensuring accurate completion of transactions and/ securing receipt of monies.
• Communicates safety and security policies and enforcement procedures (e.g. to parents visitors students staff etc.) for the purpose of ensuring their understandings of such information and the potential consequences of violation.
• Compiles data for a complex variety of site processes (e.g. work orders budget reports specialized reports personnel records etc.) for the purpose of preparing reports and processing requests.
• Coordinates assigned projects as assigned (e.g. payroll public relations hospitalitystudent/faculty recognition new hires scheduling multiple financial processes etc.) for the purpose of ensuring accuracy completion of all processes assigned.
• Manages personnel processes if assigned (e.g. payroll benefits PD timecards ID badges new hire training etc.) for the purpose of implementing and completing all assigned personnel procedures.
• Oversees receptionist processes (e.g. phone line management voicemail locker assignment mail web site marquees etc.) for the purpose of ensuring effective site reception procedures.
• Prepares a variety of correspondence reports and other materials (e.g. requisitions purchase orders forms for advertising vacant positions letters memorandums minutes periodic and ad-hoc reports special student or staff recognition awards etc.) for the purpose of documenting activities providing written reference and conveying information.
• Processes a variety of documents and materials (e.g. field trip requests time sheets work orders requisitions travel reimbursements etc.) for the purpose of ensuring dissemination of site processes information in compliance with established administrative guidelines.
• Provides optimal public relations processes if assigned (e.g. student and faculty recognition newsletters luncheons awards calendars etc.) for the purpose of providing necessary site communication.
• Researches assigned topics (e.g. current practices policies education codes etc.) for the purpose of providing information for addressing site operations.
• Responds to inquiries from a variety of internal and external parties (e.g. students parents school staff district staff other schools government agencies general public etc.) for the purpose of providing information facilitating communication among parties and providing direction.
• Schedules activities (e.g. appointments faculty and staff meetings lunches travel
• reservations/accommodations facility usage field trips etc.) for the purpose of making necessary arrangements for assigned administrators and personnel.
• Screens telephone calls and visitors (e.g. all visitor requested activities etc.) for the purpose of responding to inquiries transferring calls or taking messages.
• Serves as registrar at some Alpine sites if assigned (e.g. enrollment verification of student data report cardscensus accounting transcripts power of attorney academic recordsattendance etc.) for the purpose of ensuring complete and accurate historical documentation.
• Performs other related duties as assigned (e.g. arrange for special student or staff recognition awards etc.) for the purpose of ensuring the efficient and effective functioning of the work unit.

Requirements:

• age 16
• High school diploma or equivalent.
• Job related experience with increasing levels of responsibility is desired.