Administrative Program Specialist

• If selected at the GS-09 level duties will be performed in a developmental capacity.
• Support the Defense Logistics Agency (DLA) Director and leadership team with planning and daily office management to keep logistics operations running smoothly.
• Handle office operations by managing schedules conference rooms visitor requests and building maintenance.
• Manage travel and budget tasks by using the Defense Travel System (DTS) tracking overtime in agency databases and balancing government purchase cards.
• Schedule meetings and visits with senior military officials civil agencies and private industry partners.
• Draft executive presentations and All-Hands briefings making sure all information is accurate and follows agency policy.
• Act as safety representative by coordinating building inspections and submitting work orders to fix safety issues.
• Coordinate the records program to organize update and save important historical documents for the agency.

• Must be a U.S. citizen
• Tour of Duty: Set Schedule
• Security Requirements: Non-Critical Sensitive
• Appointment is subject to the completion of a favorable suitability or fitness determination where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal.
• Fair Labor Standards Act (FLSA): Non-Exempt
• Selective Service Requirement: Males born aftermust be registered or exempt from Selective Service.
• Recruitment Incentives: Not Authorized
• Bargaining Unit Status: No
• Selectees are required to have a REAL ID or other acceptable identification documents to access certain federal facilities. See for more information.

To qualify for an Administrative Program Specialist your resume and supporting documentation must support:

A. Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position and is directly in or related to this position. To qualify at the GS-09 level applicants must possess one year of specialized experience equivalent to the GS-07 level or equivalent under other pay systems in the Federal service military or private sector. To qualify at the GS-11 level applicants must possess one year of specialized experience equivalent to the GS-09 level or equivalent under other pay systems in the Federal service military or private sector. Applicants must meet eligibility requirements including time-in-grade (General Schedule (GS) positions only) time-after-competitive appointment minimum qualifications and any other regulatory requirements by the cut-off/closing date of the announcement. Creditable specialized experience includes:

GS-09:

• Support the executive leadership team with daily office planning schedule coordination visitor logistics and facility maintenance to ensure smooth business operations.
• Manage travel budget and safety tasks by processing travel arrangements reconciling expense accounts tracking overtime and coordinating facility safety inspections.
• Schedule stakeholder meetings drafts executive briefings and manage the organizations records program to ensure clear communication and secure documentation.

• Lead operational planning and workflow analysis to improve business efficiency providing direct guidance to executive leadership while managing office resources and administrative tasks.
• Direct team budget and travel programs by tracking labor metrics reconciling purchase accounts and coordinating safety inspections to keep the organization compliant and aligned.
• Design executive presentations for senior leaders manage stakeholder meeting schedules and updates records systems to protect and organize key historical documents.

• GS-09: Masters or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D. if related.
• GS-11: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. if related.