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Administrative Program Specialist-A (DcoOts)
Job Location:
Job Location:
Baton Rouge, LA - USA
Monthly Salary:
m 3127 - 6136
Monthly Salary:
Posted:
4 September 2026 (6 days ago)
Posted:
Application Deadline:
2 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
- About this Job
- The Division of Administration/Office of Technology Services has a vacancy. This job title has an assigned pay grade of AS-613. This position is located in the Data Center Operation Section. Req.225332
The Office of Technology Services aims to be a responsible partner in delivering innovative effective and reliable solutions that support and enhance the IT functions within Executive Branch Departments. The Office of TechnologyServices will work to increase the return on the States investment in technology by promoting smart decision-making solving problems intelligently increasing the rate of project success and fostering a skilled and professional staff.
Incumbent of this position assists with the administrative functions for the Data Center Operations (DCO) division. DCO provides core infrastructure for state agencies statewide. DCO has approximately 220 employees that manage two state data centers which includes support for 5000 servers 14000 databases 40000 email accounts 2800 network nodes across 1250 locations and 5500 circuits. Supervision is received from the Administrative Assistant 5 and work is performed with a moderate independence and initiative. Verbal and written communication skills are required as well as considerable knowledge of state policies laws rules and regulations. DCO has approximately 220 employees and the incumbent is responsible for assisting with administrative functions for OTS-DCO such as payroll purchasing personnel management supply inventory serving as office receptionist and other administrative support functions. The incumbent also works on special projects as required.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction:The ability to be open and willing to follow guidance or instructions.
Driving Results:The ability to set and pursue goals maintain focus amid competing demands and deliver results.
Following Policies and Procedures:The ability to follow reinforce adapt or develop policies and procedures to maintain compliance with federal and state legal requirements State Civil Service rules and organizational policies.
Making Accurate Judgments:The ability to assess options weigh risks and make sound decisions using available information and logical reasoning.
The Division of Administration is the state governments management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:- Overseeing the states capital construction program
- Working to provide state and federal grants for community development
- Development of the state budget
- Providing technology services
- Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
- Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes
- Minimum Qualifications
- Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelors degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. - Job Specification
The official job specifications for this role as defined by the State Civil Service can be found here.
- Job Duties and Other Information
Job Duties:
PAYROLL ADMINISTRATION:- Functions as time-keeping administrator for DCOs 220 staff. Enters data into the LaGov HCM Payroll System for attendance and leave usage as needed and at the supervisors discretion.
- Calculates keys audits and monitors all aspects of the payroll system according to established DOA HR policy and procedure.
- Participates in internal and legislative payroll audits.
- Coordinates and performs all activities associated with payroll. Enters and submits documentation for review and approval for all necessary Prior Period Adjustments.
- Collects and reviews all required supporting documentation for accuracy and proper signatures.
- Responsible for the procurement of supplies.
- Uses P-card to pay invoices and purchase materials.
- Performs P-card reconciliation and backup documentation monthly.
- Submits request in for sharp machine supplies.
- Coordinates the ordering and purchase of specialty supplies (e.g. business cards retirement plaques etc.
- Monitors employee performance evaluation system (PES) are completed in an accurate and timely manner to ensure compliance with DOA HR and Civil Service Rules.
- Advises management of any approaching deadlines that have not yet been met.
- Receives interprets and distributes to management all Civil Service DOA and OTS policies and procedures relative to human resources matters.
- Responsible for distribution of pertinent information to all employees. Coordinates necessary approvals to post positions at the supervisors discretion (e.g. internal approvals OTS Staffing Request Form etc.)
- Coordinates job postings at the supervisors discretion (e.g. enters NEOGOV requisition distributes applicant info etc.)
- Monitors and facilitates changing positions to permanent status as warranted. Handle incoming/outgoing documents and route to appropriate internal sections in OTS other state governmental offices and vendors etc
- Manages the supply room inventory for DCO-ISB data center. Take periodic physical inventories. Makes certain an adequate level of supplies are available at all times to ensure the uninterrupted operation of all activities within DCO.
- Recommends reorder quantities. Issues supplies to DCO employees.
- Performs all other tasks special projects analysis studies and plans as directed. May act as primary of any of the above mentioned duties for OTS and/or backup for other OTS sections as needed.
Position-Specific Details:
Appointment Type:This vacancy will be filled by a new hire or by promotion of a current permanent status classified employee.
Louisiana is a State as a Model Employer for People with Disabilities.
How To Apply:
No Civil Service test scoreisrequired in order to be considered for this vacancy.
To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in the application (i.e. relevant detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applicants qualifying based on college training or receipt of a bachelors degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.
Prior to a new hire a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position. A criminal history check may be conducted on employees changing positions including promotions demotions details reassignments and transfers. Also prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal governments E-verify system.
For further information about this posting please contact:
Erica R. Gay
HR Specialist
Division of Administration/Office of Human Resources
Email:
Required Experience:
IC
