Administrative Professional 4

The Ohio Adjutant Generals Department is seeking a highly skilled service-minded professional to serve as an Administrative Professional 4 (AP 4) to support the executive team within the Adjutant Generals this role the AP 4 will perform executive-level administrative support to ensure efficient functioning of the office.

The preferred candidate will possess strong communications and organizational skills. Additionally they will display high levels of professionalism and customer service.

Key Responsibilities:

• Coordinate executive-level administrative activities assignments and sucspense actions

• Prepare review and coordinate executive correspondence reports briefings and supporting information

• Manage complex calendars meetings briefings travel and changing executive priorities

• Communicate professionally with state federal military and external stakeholders

• Handle sensitive phone calls emails records and confidential information with discretion

• Coordinate follow up on requests to ensure assignments are completed accurately and timely

• Support high-visibility meetings and ensure leadership has the information and materials needed to be prepared

• Serve as backup to The Adjutant Generals Executive Administrator

• Identify opportunities to improve administrative processes and executive-office workflow.

This position is a great fit for someone how is organized polished customer-focused and positive with the judgement to anticipate needs communicate professionally and remain composed when priorities change.

To be considered applicants must submit a complete application through the State of Ohio careers site and clearly describe how their education and/or work experience demonstrates that they meet the minimum qualifications.

Minimum qualifications for this classification include one of the following:

• Have least 30 months secretarial/administrative professional field.

• Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college AND at least 12 mos. secretarial/administrative professional field.

• Have at least 12 mos. exp. as Administrative Professional 2 with the State of Ohio.

• The equivalent of Minimum Class Qualifications For Employment noted above.

Preferred qualifications:

• Previous experience working with or supporting military operations and/or high-level executive or governmental staff.

• Can demonstrate an advanced skill level with Microsoft Office suite Adobe and/or similar programs.

• Previous experience handling sensitive and confidential information.

• Previous experience editing and proofreading complex documents for accuracy.

Please contact the ADJs State Human Resources Division by calling or email if a reasonable accommodation due to a disability no later than 14 days before your scheduled hiring event.

Travel is required as needed. Must provide own transportation. Or in order to operate a state vehicle you must have a valid drivers license from state of residence.

Pursuant to Homeland Security Presidential Directive - 12 (HSPD 12) the final candidate selected for this position will be required to successfully complete a National Agency Check Investigation (NACI) to secure employment.

Salary Information:

This position is assigned as a pay range 10 of the State of Ohios E1 pay schedule with a starting hourly rate of $27.73 and current range up to $34.35 per hour. Starting pay is usually at the minimum of the range unless otherwise required by law or union contract or unless the selected candidates qualifications warrant consideration above the minimum.

With continued employment and satisfactory performance employees generally advance to the next pay step after six (6) months and then annually thereafter. Cost-of-living adjustments are typically applied on July 1.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39) and as outlined in the posting.

At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off including vacation personal sick leave and 11 paid holidays per year
• Childbirth Adoption and Foster Care leave
• Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
• Public Retirement Systems (such as OPERS STRS SERS and HPRS)&Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Ready for a career with a purpose impacting the community the great state of Ohio and our nation Join our team with the Ohio Adjutant Generals Department and make a difference facing new challenges and endless opportunities by supporting the Ohio National Guard.

The Ohio Adjutant Generals Department has a long history of supporting the needs of the Ohio National Guard. We serve a mission that enables National Guard members to protect and serve our communities when needed. Were honored to work alongside many National Guard members and other professionals dedicated to safeguarding the nation.