Administrative Officer

• Manages and coordinates administrative operations including financial management budget preparation and execution personnel administration property management acquisition and procurement contract administration and facility management.
• Develops and maintains administrative policies and procedures ensuring administrative programs and activities comply with applicable laws regulations policies procedures and program requirements.
• Performs supervisory functions including planning assigning work evaluating performance addressing employees and staffing needs recommending personnel actions and identifying training and development needs.
• Analyzes and interprets operational and program data and provides advice and recommendations to leadership to support program and management decisions.
• Establishes and maintains effective working relationships with internal and external stakeholders including tribal organizations and other government entities.
• Participates as a member of the facility leadership team and may exercise delegated authority and perform duties as acting chief executive officer when needed.

Selectee may be subject to a probationary period
ESEP appointees typically serve a two year trial period
U.S. Citizenship is required
Selective Service Registration is required for males born after 12/31/1959

IHS Selectees whose duties and responsibilities require them to work permanently temporarily or occasionally in an IHS healthcare facility must comply with the IHS Employee Immunization Policy related to vaccine-preventable diseases consistent with recommendations for healthcare workers. Vaccine exemption requests may be available as outlined in the IHS Employee Immunization Policy and facility guidance.

A one-year supervisory/managerial probationary period may be required upon selection/placement.

Successfully pass the E-Verify employment verification check. To learn more about E-Verify including your rights and responsibilities visit will need to set up direct deposit so we can pay you.

Background Investigation Requirement:

This position requires the successful completion of a federal background investigation as a condition of employment.

A background investigation is a standard process used by the Federal Government to verify an individuals identity employment history education and other relevant information to determine suitability for Federal service.

Upon receipt of instructions applicants must complete all required background investigation forms within five (5) calendar days of issuance. Timely completion is critical to avoid delays in processing or a determination of unsuitability.

Applicants are strongly encouraged to prioritize this requirement and to maintain regular communication with their assigned Personnel Security Specialist throughout the process.

Financial Suitability Requirement:

This position requires a review of the applicants financial history as part of the personnel security and suitability determination. Applicants must demonstrate financial responsibility maintain good standing with creditors and satisfy all legal financial obligations prior to applying.

Individuals with substantial delinquent or unresolved financial obligations-including but not limited to delinquent federal or state tax liabilities defaulted federal student loans court-ordered fines or fees or child support arrears-may be deemed unsuitable for employment with the Indian Health Service (IHS).

To qualify for this position your resume must state sufficient experience and/or education to perform the duties of the specific position for which you are applying.

Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

MINIMUM QUALIFICATIONS GS:
Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Managing supervising and conducting administrative functions involving multiple programs; analyzing and evaluating programs projects and organizational operations; providing program and technical support to leadership and staff members; gathering and analyzing data and preparing reports; and coordinating administrative functions such as budget personnel property management acquisition/procurement and contract administration.

OR

I have completed a Ph.D. or equivalent doctoral degree or 3 full years (54 semester hours) of progressively higher-level graduate education leading to such a degree such education must demonstrate the knowledge skills and abilities necessary to do the work or LL.M. if related.

OR

Have a qualifying combination of specialized experience and education described above. To determine if you qualify under this
combination first divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond 2 years by 18. (Note: Only education in excess of the second year is creditable toward meeting the experience requirement when combining experience and education.) Finally add the two percentages. The total percentage must equal at least 100 percent to qualify. Note: You must provide copies of your graduate transcripts.

In describing your experience please be clear and specific. We do not make assumptions regarding your experience. Your resume must support your application responses.

Time In Grade
Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP).

You must meet all qualification requirements within 30 days of the closing date of the announcement.

Required Experience:

Unclear Seniority