Administrative Officer

Incumbent performs a combination of routine multiple and a variety of administrative tasks applying experience and detailed knowledge of administrative programs policies and procedures to plan and accomplish assignments in support of the organization. Duties include but may not be limited to the following:

Budget/financial management to include maintaining reports on expenditures of funds and reconciling discrepancies modify and maintain automated systems tracks financial expenditures. Coordinates with Budget office regarding preparation of budget estimates justification statements and budget execution plans including such matters as the distribution of allotments and availability of budgetary funds for program purposes.

Serves as a focal point for personnel activities to include initiating personnel requests involving recruitment transfer temporary assignments promotions awards and other related actions. Collaborates with managers service area personnel and human resources staff to coordinate recruitment and various other personnel related requests.
Purchasing and supplies: Initiates or reviews all procurement requests for equipment services furniture and other items as needed. Ensures justification of requested items meet criteria for expenditures. Ensures effective management of assigned agency property. Ensures internal control of property by conducting property inventories periodically.

Travel management: Provides guidance to office on travel regulations and ensures the offices travel practices meet established criteria.

Time and attendance/LDR compliance. Provides guidance and assistance on completion of T&A/LDR and other administrative and officesupport functions.

Interprets and applies directives and policies for assigned projects. Provides administrative management support within assigned tasks. Identifies the need for and develops instructions or procedures for handling correspondence administrative reports and maintenance of documents/files. Provides procedural information briefings and guidance to management for assigned areas. Incumbent demonstrates some independence in planning time and using assigned resources. Contacts are primarily internal to the organization to share information. Provides data and/or explains status of assignments. May have contacts with customers and other external parties on routine matters.

Established policies/procedures provide guidance for most assignments but allow some discretion for employee to select the most appropriate approach. Refers problems and work issues to a manager project/program manager team leader or more experienced professional when guidelines are not available or applicable.

Work is typically reviewed frequently during assignments and at completion to ensure timeliness policy compliance and alignment with the requirements of projects and/or other work activities. Work activities typically support activities of the organizational unit.

• US Citizenship is required.
• Selective Service Registration is required for males born after 12/31/1959.
• Must submit an SF50 (See Required Documents).

To view the complete qualifications standard applicants should reference-U.S. Office of Personnel Management Group Coverage Qualification Standard for the Administrative Officer Series 0341

Administrative Officer Series 0341 ()

To qualify for this position you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-F FG/GS 5-9. Specialized experience is experience that has equipped you with the particular knowledge skills and abilities to perform successfully the duties of the position.

Specialized Experience is: Experience analyzing data conducting research and applying policies or procedures; experience identifying problems and offering solutions in the areas of administrative management; experience entering and tracking budgetary expenditures purchases and inventory.

OR:

Applicants may also qualify for this series and grade with education: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M. if related.

Qualifications must be met by the closing date of this vacancy announcement.