Administrative Officer

Major duties of the position include but are not limited to:

• The incumbent performs administration and human resources management program analysis office support and some budgetary program functions.
• The incumbent provides tools to assess effectiveness and efficiency of program operations and provides supervisor and higher-level staff with data to resolve problems on administrative activities.
• The incumbent has programmatic responsibility for the Controlled Substance Inspection Program and management of all publications (medical center policies standard operating procedures committee minutes and charters etc.) for Tuscaloosa VA Medical Center.
• Ensuring the Controlled Substance Inspectors conduct monthly unannounced controlled substance inspections of Pharmacy vaults all inpatient units research emergency caches and emergency carts where controlled substances are stored.
• Complete the control substance drug certification training in TMS prior to participation in the Controlled Substance Inspection Program.
• Ensure all monthly summary of findings are provided to the Medical Center Director.
• All discrepancies are reviewed and resolved by area supervisors and a report is entered.
• Provides for the overall administrative management for the organization.
• Directs the human resources management program for the organization performing or overseeing the full range of human resources requirements.
• Manages budget formulation and execution for a changing budget of administrative expenses involving different funding sources.
• Manages procurement and contracting for the Service.
• Performs other related duties as assigned.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory qualification and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday-Friday 7:30AM-4:00PM CST. Work schedule subject to change based on agency needs.
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD115350 and PD10320
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

• You must be a U.S. Citizen to apply for this job
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 10/01/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

GS-9

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: Serving as the service liaison to multiple services for processing new employees; assisting in collecting organizing and compiling data for reports and assigned tasks; assisting with planning organizing and performing analysis of data to aid in achieving program goals; performing HR recruitment process. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a masters or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or an LL.B. or J.D. in a related field that demonstrates the knowledge skills and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR
• Combination: Applicants may also combine education and experience to qualify at this level. Possess equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. NOTE: If using education combined with specialized experience to qualify a copy of your transcript is required.

GS-11

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: Advising on and implementing actions to ensure administrative requirements are met in such areas such as budget and fiscal management supplies and equipment management human resources management strategic planning and program evaluation; reviewing and evaluating completed staff actions (memos reports studies fact sheets information papers) for overall quality of document appropriate levels of coordination consistency logic soundness of recommendations and compliance with policy; Acts as the liaison with Human Resources Management Service concerning personnel--related matters Assist managers and staff in projecting staffing needs writing position descriptions developing job analysis preparing performance plans and appraisals processing training requests drafting disciplinary and adverse actions responding to grievances and bargaining requests and handling other labor relations issues Providing advice to management and program personnel on budgetary and finance issues. NOTE: Experience must be fully documented on your resume and must include job title duties month and year start/end dates AND hours worked per week. OR
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or an LL.M. in a field related to this position that demonstrates the knowledge skills and abilities necessary to do the work of this position. OR
• Combination: Applicants may also combine education and experience to qualify at this level. You must have equivalent combinations of successfully completed graduate level education (in excess of the first two years or 36 semester hours) and specialized experience to meet total experience requirements.

For more information on these qualification standards please visit the United States Office of Personnel Managements website at

Required Experience:

Unclear Seniority