Administrative Officer

Duties include but are not limited to:

• Monitor and track obligations and/or expenditures for base/mission support functions.
• Budget formulation justification execution financial management and financial reporting.
• Make recommendations on obligations for salaries travel equipment supplies etc.
• Serve as control point official with authority to obligate and verify fund expenditures (2237s and 1358s).
• Identify potential resource needs facilitate acquisition of additional resources and establish criteria to evaluate effectiveness of additional resources.
• Coordinate all areas of supply administration i.e. expendable supplies new and replacement equipment requisitions repairs disposal etc.
• Initiate and coordinate requests for repairs of equipment telephone installations or relocations computers printers etc.
• Ensure the maintenance of the services equipment inventory list.
• Ensure the monitoring of the environment of care of the services clinical and administrative space.
• Formulate plans for proper space utilization.
• Prepare and/or review requests for construction justifications remodeling and alterations.
• May serve as a secondary ADP coordinator for the service and ensure compliance with least privilege requirements.
• Provide planning and oversight for a variety of special and/or continuing programs i.e. the Savings Bonds Combined Federal Campaigns Freedom of Information Act and/or the Privacy Act.
• Plan develop and execute assigned clinical service administrative management program needs.
• Oversee a variety of functions i.e. incoming/outgoing correspondence records management publications/forms management administrative standard operating procedures administrative internal controls and/or organizational files management.
• Maintain comprehensive database(s) to provide information and prepare reports.
• Conduct studies surveys and interviews to gather information necessary to formulate policies procedures and/or strategies.
• Explore solutions to problems and recommends action based on the results of studies.
• Collect analyze interpret advise on and present data and/or information for leadership decision-making.
• Participate in strategic planning for the development and implementation of both long and/or short-range policies and/or plans for the service.
• Improve and/or maintain performance measures and/or monitors such as access and patient satisfaction.
• Serve as Action Officer between the Human Resource Management Office and the organization pertaining to all aspects of personnel management reorganization/realignment organization structuring position management and/or manpower utilization.
• Assist management in preparing position descriptions implementing new classification standards and/or explaining position classification to employees.
• Serve in the capacity of Contracting Officer Representative (COR).
• Monitor and approve billing for services contracted to outside vendors and/or providers.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory qualification and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday-Friday from 7:30am-4:00pm
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD13493A

• You must be a U.S. Citizen to apply for this job
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 07/27/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. For the GS-12 position you must have served 52 weeks at the GS-11.The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• GS-11: Specialized Experience: (In addition to meeting time and grade) you must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: Compiling information and preparing administrative reports for briefings; maintaining and updating databases and shared computer drives; providing advice and assistance to managers and staff concerning personnel processes and procedures; and coordinating with management to control purchasing and use of supplies. NOTE: Applicants wishing to receive credit for such experience must clearly indicate the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or an LL.M. if related that demonstrates the knowledge skills and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation.. OR
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a masters or equivalent graduate education may be used to qualify applicants for the GS-11 level. NOTE: If using education combined with specialized experience to qualify a copy of your transcript is required.

• GS-12: Specialized Experience: (In addition to meeting time and grade) you must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: Coordinating and monitoring the functions of administrative services within an office; managing budget activities; assisting with contracting functions and managing procurement; assisting with human resources functions to include recruitment position classification performance training etc.; preparing letters reports and presentations; retaining procurement records and reconciliations; making space utilization recommendations. NOTE: Applicants wishing to receive credit for such experience must clearly indicate the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

For more information on these qualification standards please visit the United States Office of Personnel Managements website at

Required Experience:

Unclear Seniority