Administrative Officer (Pharmacy Service)

MAJOR DUTIES & RESPONSIBILITIES TO INCLUDE BUT NOT LIMITED TO:

Administrative Management

• Responsible for the coordination of Pharmacy Section Performance Improvement Program including the requirements of VHA VISN CAP Joint Commission OIG and FDA requirements as they relate to Pharmacy Section programs and provides input for a broad data base for management decisions.
• Provides information and participates in Annual Management and Budget Reviews Management Briefings and Personnel Management Reviews for functional team External Review responses and other reviews as required.

• Assists in the development of long- and short-term internal FXHCC policies goals and objectives.
• Provides support and workload data for Pharmacy Section to assist the Chief and Associate Chief of FXHCC Pharmacy with resource allocation team productivity and efficiencies and budgetary information for informed decision-making.

Personnel Management

• Assures that annual performance appraisals for all functional team employees including ongoing professional evaluations are completed in accordance with current regulations and established time frames.

• Participates in settling grievances acts as liaison between FXHCC Pharmacy section employees supervisors and physicians and recommends action to be taken.
• Works in conjunction with the FXHCC Pharmacy Section team and section supervisors to solve employee problems. Assists Knowledge of Union/Management Agreement is sufficient for incumbent to advise Section Chief of FXHCC Pharmacy on employee relations.

Fiscal Management

• Analyzes expenditures and adequacy of funding and communicates need for additional funding or other changes in funding levels or requirements to Human Resources through the Section Chief of Pharmacy. Coordinates development of documentation when requesting additional resources. Serves as Pharmacy Section COR (Contracting Officers Representative)

• Is designated by the Associate Chief of FXHCC Pharmacy as the responsible official for all property assigned to Pharmacy Section and assures that all necessary equipment is included in the preventive maintenance program.
• Conducts inventory of Non-Expendable Equipment. Assembles and analyzes equipment needs after coordination with FXHCC program coordinators prioritizes equipment needs. Serves as liaison between FXHCC Facilities Management and Pharmacy Section for all equipment orders deliveries and problems that may arise.
• Conducts analysis of space requirements for the Pharmacy Section in coordination with section supervisors. Prepares requests and justification of space requests for management review. Requests include telephone additional equipment furnishings and fixture requirements.

Service Operations

• When appropriate arranges for presentation by FXHCC interdisciplinary staff members at important administrative meetings workgroups and functions by determining nature and scope of events versus functional team needs.

• Works closely with the Patient Advocates and the Section Chief of Pharmacy to resolve patient complaints and enhance public relations activities. This includes investigation correspondence preparation and corrective action follow-up. Incumbent conducts unique and internal patient satisfaction surveys and analyzes data for process improvement initiatives.
• Provides administrative coordination in conjunction with FXHCC clerical staff for all Pharmacy Section travel by maintaining voucher files analyzing and reviewing prior to submission to the Education Committee. Advises Section Chief of Pharmacy and ACOS/Education on status upon request.
• Contributes to overall FXHCC management by participating as team member with other staff/line officials on special task forces conducting special studies and providing leadership in national and local fund drives such as the Combined Federal Campaign.

Work Schedule: 7:30am-4:00pm Monday-Friday.
Telework: Ad-Hoc
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer (Pharmacy Service)/PD015450
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized

• You must be a U.S. Citizen to apply for this job
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 08/03/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: Knowledge of VACO/VISN metrics and accrediting bodies policy procedures and regulations of The Joint Commission standards Knowledge of Human Resources Management regulations specifically but not limited to recruitment performance management position management incentive awards leave administration workload distribution Knowledge and skill in the use of word processing data base and spreadsheet programs to use computers and software to support the conducting of management studies production of data maintaining information in a specific manner. Extensive experience with Microsoft Excel and PowerPoint and an ability to use these programs to support the duties and responsibilities required for this position OR

• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a masters or equivalent degree or successful completion of two full years of progressively higher level of graduate education leading to a masters degree or completion of a L.L. B. or J.D. that is related to the position being filled. (Transcripts Required. OR
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a masters degree..

You will be rated on the following Competencies for this position:

• Attention to Detail
• Decision Making
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Reading Comprehension
• Reasoning
• Self-Management
• Teamwork

Preferred experience: MSHA degree VA contracting experience Bookability/productivity measures experience and HR processes

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is mostly sedentary. The work requires walking standing bending and carrying light
items such as books papers and files.

For more information on these qualification standards please visit the United States Office of Personnel Managements website at

Required Experience:

Unclear Seniority