Administrative Officer
Job Location:
Middle River, MD - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
This position is located within the Department of the Interior U.S. Fish and Wildlife Service Fish & Wildlife Service Region 3 National Wildlife Refuge System. Multiple duty stations listed below:
Upper Mississippi River National Wildlife and Fish Refuge located in Onalaska Wisconsin
Agassiz National Wildlife Refuge located in Middle River Minnesota
Necedah National Wildlife Refuge located in Necedah Wisconsin
Some of the major duties you will perform include but are not limited to the following:
- Acting as the primary financial advisor you are responsible for analyzing evaluating and managing accounting and control systems to ensure proper financial balances. You allocate resources within planned limitations striving to maximize benefits from available funds. Your role includes analyzing historical budget and financial data along with evolving program plans to prepare budget estimates and justifications for both current and future budget planning. You identify funding challenges fiscal trends and significant program deficiencies offering solutions and recommendations as needed.
- Your expertise extends to advising on administrative and operational management issues contributing analysis for management decisions and articulating administrative requirements. You manage organizational procurement activities advise and assist with equipment and supply needs prepare procurement documents conduct market research and ensure compliance with financial management guidelines and regulatory standards.
- You also provide advice and guidance to supervisors and staff regarding human resources regulations policies and procedures. This includes preparing relevant forms and documents ensuring electronic personnel action requests and supporting documents are submitted accurately and promptly and monitoring their progress to completion. Additionally you share information about available training courses and related details.
- You ensure that expense items are obligated and invoices are processed in accordance with the Services financial management guidelines and with regulatory and legal requirements.
- You ensure travel arrangements for program staff and cooperators are made in accordance with Federal Travel Regulations Department and Service policy. Trains staff in proper preparation of travel itineraries travel authorizations and travel vouchers. Trains staff in requirements for maintaining accurate records of work time overtime compensatory time Sunday premium night differential hazardous duty and time off. Coordinates activities of the organization with the offices that perform payroll and travel functions.
- Must be a U.S. Citizen or National.
- Appointment subject to background investigation and favorable adjudication.
- Males born aftermust be registered for Selective Service.
- Direct Deposit participation required.
- Successfully pass the E-Verify employment verification check. To learn more visit are required to wear a uniform and comply with the uniform standards. A uniform allowance will be provided.
This probationary period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest meet the organization goals and mission of the agency and/or otherwise promote the efficiency of the determining if your employment advances the public interest the agency will consider:
- your performance and conduct;
- the needs and interests of the agency;
- whether your continued employment would advance organizational goals of the agency or the Government; and
- whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your Probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.
All qualifications must be met by the closing date of this announcement-10/05/2026-unless otherwise stated in this vacancy announcement. All candidates must also meet Time-in-Grade requirements.
To receive credit for experience your resume MUST state either full-time (or 40 hours a week) or part-time with the number of hours worked per week to ensure proper crediting of specialized experience. Failure to adequately provide information needed to determine number of hours worked in each position may result in that time not being credited when evaluating qualifying experience. For periods of time that reflect military service the DD-214 or Statement of Service is sufficient to meet the full and/or part-time hours requirement as the service dates will be reflected.General Experience Requirement:
To qualify for this position at the GS-09 grade level:
- Specialized Experience Requirement: you must possess at least one full year of specialized experience equivalent to the GS-07 level in the Federal service (obtained in either the public or private sectors). Specialized experience is defined as demonstrated experience: one year of specialized experience equivalent to at least the grade GS-07 in the normal line of progression for this occupation. Examples of specialized experience would typically include but are not limited to: 1) Monitoring funds and tracking expenditures; 2) Reconciling budget reports to prevent overspending; 3) Processing and reconciling fiscal documents such as purchase orders travel vouchers and procurement receipts; 4) Utilizing Excel spreadsheets and financial system databases to analyze summarize reconcile and report financial data; 5) Responding to a variety of administrative requests and questions from employees managers and the must include hours per week worked. -OR-
- Education: Successful completion of at least a masters or equivalent graduate degree or two full years of progressively higher-level graduate education leading to such a degree in a related field such as Business Administration or Public Administration and that provided the knowledge skills and abilities to perform this work or a LL.B. or J.D. if related. NOTE: To qualify under this option you must submit transcripts (official or unofficial) to verify your education. You must include transcripts. -OR-
- Combination of education and experience.The combination of specialized experience and directly related graduate level education (both as described above) that when computed as percentages of their respective requirements equals at least 100% when combined. Only graduate education beyond the first year is creditable to meet this standard. NOTE: To qualify under this option you must submit transcripts (official or unofficial) to verify your education.. Then take the number of months of full-time experience and divide by 12 months. Add the percentages together. The total must equal at least 100 percent to qualify. You must include transcripts.
You must submit a copy of your transcript(s) to support claimed education if substituting education for experience. Transcripts must include your name school name grades credit hours earned major(s) grade point average or class ranking and date the degree was conferred if applicable. A typed list of courses grades semester/quarter hours GPA etc. will not be accepted. Non-submission may result in being rated not qualified for the position. Unofficial transcripts are acceptable but if you are selected for this position and you used your education to qualify you must provide official transcripts before you begin work.
Foreign Education: To receive credit for education completed outside the United States you must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs. Recognition of Foreign Qualifications U.S. Department of Education. information This position will be filled under the Field Unit Local Hiring Authority. Eligibility is limited to applicants who reside within the defined local commuting area at the time of application. For this announcement the local commuting area is the area from which individuals can reasonably commute to the duty station under normal conditions. The defined vicinity for this position is: Additional vacancies may be filled using this job announcement. Working Conditions: The work is performed in an office setting which is adequately lighted cooled heated and ventilated. When incumbent is A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
-75 miles from the official duty station of Agassiz National Wildlife Refuge in Middle River Minnesota.
-75 miles from the official duty station of Upper Mississippi River National Wildlife and Fish Refuge in Onalaska Wisconsin.
-75 miles from the official duty station of Necedah National Wildlife Refuge in Necedah Wisconsin.
You must provide proof of residency within the defined vicinity (e.g. mortgage or property deed lease/rental agreement utility bill insurance policy etc.). See the Required Documents section for information on how to verify current residence.
Physical Demands: The work is sedentary and there is some walking standing bending and lifting or carrying of objects.
in outdoor areas or out-buildings he/she may be required to wear protective clothing and be expected to observe safety
precautions. The incumbent is expected to work in a safe and orderly manner at all times so as not to endanger self
coworkers or property.
All Department of Interior (DOI) employees their spouses and minor children may not acquire or retain any claim permit lease small tract entry or other rights granted by the Department in Federal lands with limited exceptions. Additional ethics prohibitions can be found here should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.
Required Experience:
Unclear Seniority
