Administrative Officer

Duties include but are not limited to:

• Independently develops plans issues and implements procedures to comply with directives concerning administrative matters.
• Serves as the principal advisor to personnel on administrative management program issues. The position functions as an extension of the ASPS Chief and professional staff in explaining service policies and assisting staff in implementing them.
• Works with Education and HR offices in onboarding students. Assists with and completes as needed all actions required to setup accounts and access for new or transferring employees.
• Prepares procurement requests evaluating proposals for work and/or maintaining procurement records.
• Counsels management in developing and maintaining sound organizational structures to ensure the effective use of people time and money. Keeps management advised on personnel allocations vacant positions and status of recruitments.
• Provides instruction and detailed procedural guidance to supervisors to assist them in preparing and initiating meaningful and appropriate monetary honorary and time-off awards.
• Recommends and assists with allocation of personnel/manpower resources; documents and reviews personnel and distribution changes.
• Assures completeness accuracy and adequacy of documentation and alerts supervisors and employees when further action must be taken.
• Reviews financial reports and resolves discrepancies with the appropriate accounting office.
• Conducts periodic surveys of equipment and property utilization and recommends action as necessary to assure that economical and efficient use is made of equipment and other property and other specialized equipment necessary to the effective functioning of ASPS.
• Participates in planning for budgeting needs and financial management for ASPS.
• Provides advice to management and program personnel on budgetary and finance issues.
• Reviews office needs to plan and develop budget data and justification for review and approval.

Work Schedule: Monday-Friday 7:30am to 4:00pm subject to change based on the needs of the facility.
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD047530
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

• You must be a U.S. Citizen to apply for this job
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work is primarily sedentary although some slight physical effort may be required. The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 08/05/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to the GS-7 level in the Federal service that equipped you with the particular knowledge skills and abilities (KSAs) needed to successfully perform the duties of the position and that is typically in or related to this Administrative Officer position to be filled. Specialized experience includes: providing administrative support such as being the first point of contact for review and routing of information; processing and reviewing legal documents billing information medical records and/or administrative records; and utilizing electronic systems to gather review input update access organize process and to maintain information to analyze and measure the effectiveness and efficiency of a program. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

OR

• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Masters or equivalent degree or 2 years of progressively higher level education leading to such a degree or an LL.B or J.D.. if related. (Transcripts Required).

OR

• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of equivalent combination of successfully completed graduate education and specialized experience (beyond the first graduate year or 18 semester hours) and specialized experience to meet the total experience requirements. The education portion must include graduate courses that demonstrates the knowledge skills and abilities necessary to do the work of the position. (Examples of related fields include but are not limited to Business Administration.) (Transcripts are required).

For more information on these qualification standards please visit the United States Office of Personnel Managements website at Requirements: The work is primarily sedentary although some slight physical effort may be required.

Required Experience:

Unclear Seniority