Administrative Officer
Job Location:
Lafayette, IN - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
You will serve as a Administrative Officer within the Department of the Interior U.S. Fish and Wildlife Service Region 4 Louisiana Ecological Services Field Office.
The preferred duty location is the Louisiana Ecological Services Field Office in Lafayette LA however the location may be negotiable. The selected applicant will be required to report to a Department of the Interior (DOI) office and the Agency will determine the specific duty station and workstation upon selection.
Some of the major duties you will perform include but are not limited to the following:
- Provide accurate and reliable advice and guidance on a wide range of administrative and business functions as they apply to Field Office operations.
- Oversee a variety of administrative services including payroll travel and property management including providing guidance and assistance in preparing cooperative/grant agreements inter-/intra-agency agreements reimbursable agreements etc.
- Prepare track and manage documentation and budgets for reimbursable agreements for three separate programs.
- Conduct or assist with personnel-related activities including preparation of personnel actions position descriptions award justifications and other personnel related documents.
- Ensure travel arrangements for program staff and cooperators are made in accordance with Federal Travel Regulations Department and Service policy.
- Monitor and track obligations and expenditures throughout the budget execution phase verifying that obligations and expenditures occur on a timely basis in accordance with the financial plan and regulatory controls and are within available funds.
- Provide professional and courteous customer service at duty station to Regional Office and to internal and external partners as needed.
- Exhibit leadership to internal and external customers based on knowledge and experience. Be willing to grow in areas of interest to further the mission of the organization
Duties will be developmental in nature when filled below the full performance level.
- Must be a U.S. Citizen or National.
- Appointment subject to background investigation and favorable adjudication.
- Males born aftermust be registered for Selective Service.
- Direct Deposit participation required.
- Successfully pass the E-Verify employment verification check. To learn more visit a condition of employment for accepting this position you may be required to serve a 1-year probationary period to evaluate your fitness and whether your continuation of employment advances the public interest.
This probationary period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest meet the organization goals and mission of the agency and/or otherwise promote the efficiency of the determining if your employment advances the public interest the agency will consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
Under applicable law the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies in writing that the individuals employment should continue and that their appointment should be the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period such appointments are terminated. Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.QualificationsAll qualifications must be met by the closing date of this announcement - 09/28/2026-unless otherwise stated in this vacancy announcement. Competitive candidates must also meet Time-in-Grade requirements as defined in 5 CFR 300 Subpart F.
For current Federal employees if hours worked per week are not included on your resume you must submit a non-award SF-50 as part of your application to be used to validate your work schedule and determine the amount of specialized experience that you will be granted. An award SF-50 will not be acceptable documentation for which to consider your amount of qualifying experience. For periods of time that reflect military service the DD-214 or Statement of Service is sufficient to meet the work schedule requirement as the service dates will be reflected. For all other applicants who are not current federal employees your resume must state either full-time (or 40 hours a week) or part-time with the number of hours worked per week to ensure proper crediting of specialized experience.Minimum Qualification Requirements: To qualify for this position you must meet the following minimum qualifications:
To qualify for this position at the GS-09 grade level:
To qualify for this position at the GS-11 grade level:
Experience: To qualify you must possess at least one full year of specialized experience equivalent to the GS-07 level in the Federal service (obtained in either the public or private sectors). Specialized experience is defined as demonstrated experience:(1) Providing administrative support to an organization on essential systems (e.g. recordkeeping payroll administration initiating human resource hiring actions etc.); (2) Managing the acquisition of supplies equipment services etc. for an organization in accordance with regulations and local policies; (3) Conducting portions of financial management or program analyses and documenting findings issues and recommendations; (4) Providing guidance to managers and staff on financial budgetary or administrative topics including regulations and guidelines; and (5) Coordinating with lower-graded Administrative Support Assistant as needed. . You must include hours per week worked.
-OR-
Education: Successful completion of at least a masters degree or an equivalent graduate degree or two years of progressively higher-level graduate education leading to such a degree from an accredited college or university in a related field. Graduate level education must demonstrate the knowledge skills and abilities necessary to do the work of the position; examples of qualifying fields include business administration finance law or similar. You must include transcripts.
-OR-
Combination of education and experience as listed above. To combine education and experience first convert quarter hours to semester hours by multiplying by the fraction 2/3. Then divide your number of graduate semester hours in excess of the first 36 hours by the number 18 (or the number your school uses to represent one year of graduate education). Then take the number of months of full-time experience and divide by 12 months. Add the percentages together. The total must equal at least 100 percent to qualify. You must include hours per week and transcripts.
Experience: To qualify you must possess at least one full year of specialized experience equivalent to the GS-09 level in the Federal service (obtained in either the public or private sectors). Specialized experience is defined as demonstrated experience:(1) Preparing budget estimates or justifications for an organization and monitoring an organizations budget to ensure that obligations expenditures and requested allotments stay within approved funding limitations; (2) Managing the acquisition of supplies equipment and services for an organization in accordance with regulations and local policies (3) Providing administrative support to an organization (e.g. procuring needed supplies or services initiating human resource hiring actions payroll administration etc.); (4) Conducting financial management or program analyses and documenting findings issues and recommendations; and (5) Guiding and coordinating with lower-graded Administrative Support Assistant as needed. You must include hours per week worked.
-OR-
Education: Successful completion of at least a Ph.D. or an equivalent doctoral degree or three years of progressively higher-level graduate education leading to such a degree from an accredited college or university in a related field. Graduate level education must demonstrate the knowledge skills and abilities necessary to do the work of the position; examples of qualifying fields include business administration finance law or similar. You must include transcripts.
-OR-
Combination of education and experience as listed above. To combine education and experience first convert quarter hours to semester hours by multiplying by the fraction 2/3. Then divide your number of graduate semester hours in excess of the first 36 hours by the number 18 (or the number your school uses to represent one year of graduate education).. Then take the number of months of full-time experience and divide by 12 months. Add the percentages together. The total must equal at least 100 percent to qualify. You must include hours per week and transcripts.
Volunteer Experience: Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community student social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.EducationYou must submit a copy of your transcript(s) to support claimed education if substituting education for experience. Transcripts must include your name school name grades credit hours earned major(s) grade point average or class ranking and date the degree was conferred if applicable. A typed list of courses grades semester/quarter hours GPA etc. will not be accepted. Non-submission may result in being rated not qualified for the position. Unofficial transcripts are acceptable but if you are selected for this position and you used your education to qualify you must provide official transcripts before you begin work.
Foreign Education: To receive credit for education completed outside the United States you must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs. For more information on how foreign education is evaluated visit: informationAdditional vacancies may be filled using this job announcement.
Salary Information:
GS-09: $61722 - $80243GS-11: $74678 - $97087
Promotion to the full performance level is neither guaranteed nor implied and will be based solely on your ability to satisfactorily perform the work of the position existing work at the higher grade level and recommendation by the positions supervisor.
Entitlements for payment of basic moving expenses as required and to the extent allowed by the Federal Travel Regulation (FTR) 302-3.101 are authorized for eligible applicants changing duty station when the change meets the distance tests as provided in FTR 302-1.1 and 302-2.6. All moving expenses are taxable.
- Discretionary entitlements are not authorized for this position
Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Experience:
Unclear Seniority
