Administrative Officer

At the full performance level (GS-11) the major duties of this position include but are not limited to the following:

1. Responsible for keeping the organizations revenues and spending in balance through sound advice and prudent planning and management. Participates as a full member of the organizations leadership team with the Superintendent and other chiefs in formulating and annually updating program management plans and associated budgets and oversees the preparation consolidation and submission of budget estimates and justifications for all programs.
2. Serves as the primary liaison with the centralized HR Talent Group and ensures that the Superintendent and leadership team receives sound advice and guidance on position management through collaboration with human resources including provision of staffing analysis succession planning and facilitation of position management reviews.
3. In consultation with the HR Talent Group Representative serves as the organizations contact point on labor-management and employee relations issues providing coordination and assistance to managers and supervisors on negotiated labor agreements poor performance absenteeism behavior problems substance abuse rights and entitlements morale etc.
4. Is responsible for providing information technology connectivity communications (local long distance cellular and/or satellite telephone facsimile) and automation advice in support of programs for the organization and for coordinating with DOI IT for service and technical support. Advises management on future and emerging technologies and in annual planning and budgeting cycles identifies and prioritizes overall park or program needs for additional computing and telecommunications technology.
5. As a member of the organizations management team the incumbent plans analyzes and monitors the formulation and development of administrative plans programs procedures operating policies internal controls and program goals.
6. Oversees the following functions: Payroll and Timekeeping Bills of Collection Payment of Invoices Housing Travel and other similar programs.
7. Oversees development of program or operations vulnerability assessments. Audits these areas and recommends steps to reduce vulnerabilities and correct errors. Reports on actions and recommendations.
8. Responsible for acquiring all goods and services the organization requires to accomplish its mission and programs. Reviews makes recommendations and verifies contracting packages are complete prior to forwarding them to the servicing Buying Office/Contracting Activity.
9. Oversees or performs the work of property management and control systems of the organization. Ensures that property is appropriately marked as Government property oversees inventories of personal property and maintenance of records advises Boards of Survey on regulations and procedures for investigating lost damaged or stolen property and advises managers on property accountability and control practices.

• Must be a U.S. Citizen or National.
• Appointment subject to background investigation and favorable adjudication.
• Males born aftermust be registered for Selective Service.
• Direct Deposit participation required.
• Successfully pass the E-Verify employment verification check. To learn more visit the initial online assessment and USAHire Assessment if required.
• Must possess and maintain a valid drivers license throughout employment.
• Any individual who is currently holding or has held within the previous 52 weeks a General Schedule position under non-temporary appointment in the competitive or excepted service must meet time-in-grade (TIG) requirements (must have served 52 weeks at the next lower grade or equivalent in the Federal service); with few exceptions as outlined in 5 CFR 300.603(b). TIG requirements also apply to former Federal civilian employees applying for reinstatement who have had a break in service of less than one year as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointments. TIG does not apply to new excepted service appointments. TIG requirements must be met by the closing date of this announcement.
• You may be required to operate a government (or private) motor vehicle as part of your official duties. Prior to your first official motor vehicle operation and again every year thereafter (or more frequently if management determines such need exists) you may be required to sign an affidavit certifying to your possession of a valid State issued drivers license that is current and has not been revoked suspended canceled or otherwise disqualified in any way to prohibit your operation of a motor vehicle. You will also submit a photocopy of your valid State issued drivers license prior to your first official motor vehicle operation and again every year or more frequently if management determines such need exists. Lastly you may be required to submit (within a State sealed envelope or submitted directly by the State authorities) and at your own expense all certified driving records from all States that discloses all valid drivers licenses whether current or past possessed by you. Please indicate in your application whether you possess a valid State drivers license.

*Additional Requirements located under qualifications*

Requirements Continued...

• You are required to wear a uniform and comply with uniform standards. A uniform allowance will be provided.
• You are required to complete training obtain and maintain a government credit card with travel and purchase authority.
• You may be required to work overtime work.
• You may be required to travel overnight away from home up to 1 nights per month. You must obtain a government charge card for travel purposes.

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

A. Specialized Experience: To qualify for the GS-11 you must possess at least one full year of specialized experience equivalent to the GS-09 level in the Federal service or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge skills and abilities to perform successfully the duties of the position and that is in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience:

1. Preparing or assisting in the preparation of budget estimates or justifications for an organization;
2. Monitoring a budget to ensure that obligations expenditures and requested allotments stay within approved funding limitations;
3. Managing the acquisition of supplies equipment and services for an organization;
4. Providing administrative support to an organization (e.g. procuring needed supplies or services initiate hiring etc.)

MUST MEET ALL SPECIALIZED EXPERIENCE STATEMENTS IF QUALIFYING BASED SOLELY OFF OF SPECIALIZED EXPERIENCE.

-OR-

B. Education: Substitution of Specialized Experience for Education if you have achieved:

• Ph. D. or equivalent doctoral degree or
• Three (3) full of progressively higher-level graduate education leading to such a degree or
• LL.M. if related

-OR-

C. Combination of Education and Experience: Only education in excess of the first two years of progressively higher-level graduate education toward a Ph.D. or the equivalent doctorate degree may be used toward this combination (example: 2.5 years in a Ph.D. program (50%) plus 6 months of specialized experience (50%)100%).
Note: if qualifying solely or partially based off of education transcripts are required to verify education

Volunteer Experience: Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community student social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.