Administrative Officer

Major duties of this position include but are not limited to the following:

1. Provide guidance on administrative/budget/financial laws regulations policies standards or procedures to management and personnel at various organizational levels.
2. Provide technical advice in administrative support areas (personnel contracting and procurement supply and or training) and to others.
3. Prepare formulate and revise annual budget estimates. Provide guidance concerning obligations incurred expenditures and availability of funds.
4. Provide guidance concerning obligations incurred expenditures and availability of funds.
5. Coordinate and review recruitment selection promotion awards and training activities to assure compatibility with staffing plans personnel ceilings and funding levels.
6. Advise staff on position management through collaboration with HR specialists including provision of staffing analysis succession planning and facilitation of position management reviews.
7. Provide oversight of the property and inventory processes.
8. Advise others and provide oversight on purchasing techniques required sources Federal acquisition laws and procedures.
9. Advise in matters of routine travel authorizations and vouchers using current travel software in accordance with Federal travel regulations.
10. Advise in matters of Federal payroll and timekeeping regulations and use of automated timekeeping systems such as QuickTime.

• Must be a U.S. Citizen or National.
• Appointment subject to background investigation and favorable adjudication.
• Males born aftermust be registered for Selective Service.
• Direct Deposit participation required.
• Successfully pass the E-Verify employment verification check. To learn more visit possess and maintain a valid drivers license throughout employment.
• You may be required to wear a uniform and comply with uniform standards. A uniform allowance may be provided.
• Occasional weekend work is required for special events but is not part of the regular tour of duty.

All qualifications must be met by the closing date of this announcement - 10/27/2026-unless otherwise stated in this vacancy announcement. Competitive candidates must also meet Time-in-Grade requirements as defined in 5 CFR 300 Subpart F.

For current Federal employees if hours worked per week are not included on your resume you must submit a non-award SF-50 as part of your application to be used to validate your work schedule and determine the amount of specialized experience that you will be granted. An award SF-50 will not be acceptable documentation for which to consider your amount of qualifying experience. For periods of time that reflect military service the DD-214 or Statement of Service is sufficient to meet the work schedule requirement as the service dates will be reflected. For all other applicants who are not current federal employees your resume must state either full-time (or 40 hours a week) or part-time with the number of hours worked per week to ensure proper crediting of specialized experience.

To qualify for this position at the GS-09 grade level you must possess at least one of the following minimum qualifications by close of the announcement:

EXPERIENCE: At least one full year of specialized experience comparable in scope and responsibility to the GS-07 grade level in the Federal service (obtained in either the public or private sectors). This experience includes activities such as experience may include assisting in the preparation/execution of budgets; preparing program/project documents i.e. project descriptions and summaries; coordinating procurement property vehicles and space management functions; advising and assisting supervisors on actions concerning personnel matters. Monitor purchasing transactions increased financial integrity through grant programs interpreting policy and guidelines dissemination composing correspondence in alignment with public figures political allies partners and public relations managing personnel and human resources.
-OR-
EDUCATION: Successful completion of at least a masters or equivalent degree graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree. You must include transcripts.
-OR-
COMBINATION: Successful completion of a combination of graduate level education beyond the first year of progressive graduate study and appropriate experience that together meet the qualification requirements for this position The total must equal at least 100 percent to qualify.

There are no qualification requirements for a detail assignment however employees must meet any positive education/licensure requirements and have experience which demonstrates the ability to perform the major duties of the position. Detail assignments do not include additional or reduced compensation including locality pay but benefit from the experience gained and the opportunity to broaden their knowledge and skills. Time spent on a detail is not creditable for time-in-grade purposes.

Volunteer Experience: Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community student social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.