Administrative Officer, Community Care (CC) Service

The Administrative Officer (AO) has primary responsibility for the administrative and operational management of the services and programs of the CC Service at the VA San Diego Healthcare System (VASDHS). The incumbent is responsible for the development implementation and evaluation of the CC Service budget contract management personnel management coordination of educational activities coordination of responses for congressional Whitehouse patient advocate and executive level inquires for Veterans who received care in the community supply ordering/ management and equipment procurement management. The incumbent also manages all action items received from for the CC Service serves as the Lead Timekeeper for the CC Service and creates and manages all Veterans Care Agreements (VCA) that are established with community providers.

Duties include but are not limited to the following:

The incumbent is responsible for procurement and serves as Contracting Officer Representative (COR) for all the contracts under the CC Service. Provides administrative technical resource utilization and financial management of the administrative functions and operations of the service. The incumbent is responsible for compliance with The Joint Commission (TJC) standards related to Environment of Care (EOC) compliance with Office of Community Care (OCC) compliance with the Improper Payments Elimination and Recovery Act (IPERA) through provision of reporting in quarterly audits as well as quality control audits from the OCC that occur weekly biweekly and monthly. The position may require work on weekends and non-administrative hours. Provides advice to management and program personnel on budgetary finance and regulatory issues.

Incumbent assists with formulation of the annual multi-million-dollar budget including salaries contracts travel supplies equipment and all other general operating expenses. Assists the Assistant Chief of CC with planning a system of internal control which assures the fiscal management of the service will be maintained on a sound basis in accordance with generally accepted accounting practices.

Develops monthly and quarterly cost analysis and maintains a running control of funds to ensure that accounts are within authorized levels. Identifies program resource requirements ensures appropriate acquisition and allocation of essential resources and accounts for the effective utilization of all available resources in support of program activities and reports any findings to the Assistant Chief of CC.

Incumbent is responsible for procurement and contracting for the CC Service. This includes generating purchase requests in IFCAP/VISTA/IPPS containing enough information for the contracting office to identify the salient characteristics of the item or services to be purchased. Responsible for developing the procurement package which includes the Statement of Work (SOW)/Objectives (SOO) Independent Government Cost Estimate (IGCE) evaluation factors used in the evaluation process Quality Assurance Surveillance Plan and any required approvals mandated by regulation or policy.

Incumbent serves as the primary Contracting Officers Representative (COR) for the CC Service Line. The COR is required to take formal COR training every two years. As COR the incumbent Page 2 of-0 APRIL 2023 evaluates the contracts for compliance with VA policies and ensures contract specifications are accurate initiates cost proposals for change orders develops a government cost estimate for the change and negotiates such changes with the Contractors Representative reviews and examines submittals for compliance verifies daily logs evaluates and makes recommendations concerning the release and payment of funds to the contractor based upon exams and for procedures satisfactorily completed.

The incumbent works directly with community providers and medical groups to create Veterans Care Agreements (VCA) with the VASDHS when community providers are unable to be credentialled in the Community Care Network (CCN). The incumbent manages all established VCAs with the Office of Integrated Veterans Care (IVC). The incumbent managed the credentialling of all community providers and medical groups with the Credentialling Verification Office (CVO).

Performs other related duties as assigned.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory qualification and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: 7:30 am - 4:00 pm or TBD
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer Community Care (CC) Service/PD14308O
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 07/27/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. For a GS-11 position you must have served 52 weeks at the grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

GS-09:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: knowledge of office management or program management that involves planning staffing directing and/or budgeting; coordinating administrative support activities monitoring/tracking programs or processes; and assisting with resource management responsibilities (i.e. allocating space time equipment for daily use of staff etc.). NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a masters or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. of J.D. if related that demonstrates the knowledge skills and abilities necessary to do the work of this position.NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond one (1) full year of graduate level education.

• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a masters or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. of J.D. if related that demonstrates the knowledge skills and abilities necessary to do the work of this position.NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation.

• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond one (1) full year of graduate level education.

• Specialized Experience: You must have one (1) full year of specialized experience equivalent to the GS-9 level in the Federal service that equipped you with the particular knowledge skills and abilities to perform successfully the duties of the position and that is typically in or related to the work of this position. Specialized experience includes: developing implementing and evaluating strategic goals; identifying and effecting changes in the organizational structure; serving on task groups and committees; planning staffing directing and/or budgeting; coordinating administrative support activities monitoring/tracking programs or processes; and assisting with resource management responsibilities (i.e. allocating space time equipment for daily use of staff etc.). NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or an LL.M. if related that demonstrates the knowledge skills and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation.

• Combination: Applicants may also combine education and experience to qualify at this level. You must possess equivalent combinations of successfully completed graduate level education in excess of two (2) years of graduate study and specialized experience to meet total experience requirements.

• Attention to Detail
• Decision Making
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Reading Comprehension
• Reasoning
• Self-Management
• Teamwork