Administrative Officer

• Develops plans issues and implements procedures to comply with directives concerning administrative matters.
• Analyzes and evaluates problems makes recommendations and devises solutions to systems administration training management publication management and data management within the HCC.
• Provide recommendations and assistance with allocating personnel and workforce resources;
• Implements personnel and manpower reporting procedures; and conducts onsite surveys and studies to analyze organizational structure mission functions workload proposed personnel staffing etc.
• Completes necessary paperwork for recruitment requests including position descriptions forms and resource management committee requests.
• Reviews and approves job announcement and generates documentation for the accomplishment of all personnel management actions.
• Manages the daily operations of Medical Services that do not require clinical decisions such as integrating and coordinating all service areas from outpatient clinics and operating room and procedural visits and encounters.
• Prepares and reviews reports involving trend analyses and ensures follow-up in these areas for the facilitys clinical programs.
• Prepares procurement requests evaluates proposals for work acts as a COR for procurements and maintains procurement records.
• Assists in preparing and reviewing purchase orders for supplies and non-expendable property such as equipment.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory qualification and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday (8:00am -4:30pm)
Telework: This position may be authorized for ad-hoc telework.
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD10100-0 and PD10101-0
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

• You must be a U.S. Citizen to apply for this job.
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 09/04/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. For a GS-7 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

GS-7 Qualification requirements:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: (1) Preparing administrative reports for briefings (2) Utilizing and navigating various computer automation programs (i.e.: Microsoft Office SharePoint TEAMS Outlook) to carry out day to day functions (3) Creating and/or maintaining trackers for administrative related functions (4) Assisting with data entry for budget/procurement activities; OR
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed one (1) full year of graduate level education that demonstrates the knowledge skills and abilities necessary to do the work of this position OR

Superior Academic Achievement (SAA): SAA at the baccalaureate level in the coursework detailed above is fully qualifying. Applicants who wish to apply under this provision must submit proof from their educational institution that they meet one of the criteria listed below. To qualify for Special Advancement for Achievement (SAA) applicants must have completed all the requirements for a bachelors degree in a curriculum that is qualifying for the position to be filled and meet one of the following:

1. Class standing -- Applicants must be in the upper third of the graduating class in the college university or major subdivision such as the College of Liberal Arts or the School of Business Administration based on completed courses.
2. Grade-point average (G.P.A.) -- Applicants must have a grade-point average of:
   • 3.0 or higher out of a possible 4.0 (B or better) as recorded on their official transcript or as computed based on 4 years of education or as computed based on courses completed during the final 2 years of the curriculum; or
   • 3.5 or higher out of a possible 4.0 (B or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2years of the curriculum.

3. Honor society membership. Membership in a national honor society (other than freshman honor societies) recognized by the Association of College Honor Societies. For a list of recognized honor societies please visit For more information regarding SAA please visit OR

• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a bachelors degree may be used to qualify applicants for the GS-7 level. NOTE: If using education combined with specialized experience to qualify a copy of your transcript is required.

GS-9 Qualification requirements:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: (1) Briefing management officials and/or leadership on administrative issues; (2) Evaluating and/or implementing process improvement strategies; (3) Conducting trainings to staff/personnel on administrative policies and procedures; (4) Using data to identify potential issues and developing and recommending solutions; OR
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed two (2) years of progressively higher-level graduate education or masters or equivalent graduate degree or LL.B. or J.D. in a related field of the position to be filled. Education at the graduate level must have been obtained in an accredited college or university and must demonstrate the knowledge skills and abilities necessary to do the work of this position. OR
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the first year (18 semester hours) of graduate school may be used to qualify applicants for the GS-09 level.

NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation;
For more information on these qualification standards please visit the United States Office of Personnel Managements website at

Required Experience:

Unclear Seniority