Administrative Officer

At the GS-11 grade level you will:

• Provide advice on internal policies and procedures affecting general administrative functions in the areas of human resources time and attendance human resources facilities management property management space/logistics safety and security.
• Identify the need for new processes procedures etc. and incorporate into annual plans.
• Plan develop formulate prepare execute monitor and/or forecast organizational budgets.
• Formulate organizational strategies and communicate annual plans and updates to team members as appropriate.
• Advise on applicable laws and regulations policies and procedures. Analyze desired program plans and procedures against alternatives to develop possible approaches to achieving program objectives. Identify problems requiring changes in current practices.
• Present oral and written information clearly and concisely to senior leadership.

• Advise program managers regarding budgetary concerns such as projected shortfalls or unanticipated financial needs. Provide advice regarding significant deviations from original plan.
• Perform the full-range of general administration and advisory services and/or functions performing all that apply: outside activities time and attendance relocation requests human resources services facilities management property management space/logistics safety/security and travel.
• Conduct negotiations with vendors to obtain goods and services.
• Provide information on Congressional and other outside inquires and reports; and recommend positive course of action.
• Create and execute strategic and/or operating plans for new fiscal years which includes the gathering of key information essential to the planning process such as internal information benchmarking information and stakeholder input.
• Interpret policies and procedures in the management of space and facilitates. Manage and monitor the budget design construction and modification of existing and/or new space. Responsible for tracking overhead costs associated with assigned space.

• Serve as principal advisor on all administrative management matters associated with programs and operations. Develop and advise on administrative requirements for a complex organization and actively participate in developing and implementing administrative management policies.
• Define goals to be met on major program issues recommend a course of action and implement the alternative policies chosen for various administrative areas of the organization such as budget and fiscal management supply service and equipment procurement personnel and workforce utilization contract negotiation construction and renovation or space utilization.
• Plan develop formulate prepare execute monitor and/or forecast organizational budgets.
• Advise program managers regarding budgetary concerns such as projected shortfalls or unanticipated financial needs. Provide advice regarding significant deviations from original plan.
• Analyze financial and budget control statements to advise management on the status of funds. Assist in the review of analyzing budgets for each object class appropriate allotments and use of allocated funds in conformance with regulations.
• Provides administrative support for organizational procurement and contracting by providing securing and/or negotiating for the resources or services needed to manage and run an organization.
• Coordinate human resources actions and advise staff on human resources regulations procedures and policies relative to Federal employees and contract personnel; and provides advice and oversight for applicable Human Resources services and/or functions.
• Serve as the point of contact for problems and inquiries related to the space that employees occupy.

• U.S. Citizenship requirement or proof of being a U.S. National must be met by closing date.
• Employment is subject to the successful completion of a background investigation verification of qualifications completion of onboarding forms submission of required documents and any other job-related requirement before or after appointment.
• Applicants must meet all qualifications requirements within thirty (30) calendar days of the closing date of this announcement including time in grade.
• Males born after December 31 1959 must be registered with the Selective Service.
• The National Institutes of Health participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers.
• The NIH maintains a tobacco free work environment and campus.
• Must be able to perform the essential duties of the position with or without reasonable accommodation.
• Based on your appointment a one or two-year trial/probationary period may be required. A decision regarding your continued employment with NIH will be made as you near the end of this period.

In order to qualify for an Administrative Officer GS-0341 position at the GS-11 level you must have:

A. completed a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or an LL.M. if related; OR

B. 1 year of specialized experience equivalent to at least the GS-09 level in the Federal service obtained in either the private or public sector performing the following types of tasks:

1) Participating in the preparation and execution of organizational budgets;
2) Reconciling monthly expenditures against allocated funding;
3) Drafting specifications and statements of work for service contracts and equipment leases including conducting negotiations with vendors;
4) Assisting in performing general administration and advisory services and/or functions such as time and attendance human resources services facilities management property management and space/logistics safety/security; OR

C. a combination of post baccalaureate education and experience that meets 100% of the qualification requirements for this position.

In order to qualify for an Administrative Officer GS-0341 position at the GS-12 level you must have:

1 year of specialized experience equivalent to at least the GS-11 level in the Federal service obtained in either the private or public sector performing the following types of tasks:

1) Preparing executing and monitoring organizational budgets;
2) Analyzing and evaluating financial information to assess overall financial performance of an organization and making recommendations to improve performance;
3) Developing acquisition plans and cost estimates; monitoring contract performance and compliance with terms and conditions of purchase orders;
4) Verifying accurate distribution of accountable property and resolving property management discrepancies;
5) Providing advice on staffing and recruitment issues.

In order to qualify for an Administrative Officer GS-0341 position at the GS-13 level you must have:

1 year of specialized experience equivalent to at least the GS-12 level in the Federal service obtained in either the private or public sector performing the following types of tasks:

1) Planning developing executing and monitoring budgets with many different sources and types of funding;
2) Performing contract administration duties including planning and managing contract and equipment leases;
3) Serving as approving official for requisitions of equipment supplies and other materials and services;
4) Providing advice in a variety of human resource areas such as staffing and recruitment employee development and training and conflict resolution;
5) Developing standards/policies/procedures involving administrative functions in an organization.

You will receive credit for all experience material to the position including experience gained in religious civic welfare service and organizational activities regardless of whether you received pay.

Do not copy and paste the duties or specialized experience from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.

We may verify or assess your qualifications at any time. Inflated or unsupported qualifications may affect your rating. Any misrepresentation or material omission of facts may be sufficient cause to end further consideration of your candidacy. Persons listed as knowing your past accomplishments or experience in your application may be contacted for verification purposes at any time. Verification may but need not begin before receiving an offer.

Preview application questionnaire before you apply: If you qualify based on education in lieu of specialized experience you are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles credit hours completed and grades. Unofficial transcripts will be accepted in the application packages. Official transcripts will be required from all selectees prior to receiving an official offer. Click here for information on Foreign Education.

Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.