Administrative Office Assistant
Job Location:
University Park, IL - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
- CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
- CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
- If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.
POSITION SPECIFICS
We are searching for an experienced administrative office assistant who is proactive team-oriented quality conscious and customer-service focused to join the All-Domain Analytics and Signatures Office (A2SO) of the Applied Research Laboratory at Penn State. You will assist with the administrative workload and workflow across A2SO to include setting priorities improving efficiency meeting deadlines ensuring compliance and assisting the division needs.
ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.
You will:
Assist with general administrative functions and activities for A2SO division heads and leadership
Perform moderately complex and confidential administrative duties
Act as point of contact and monitor human resources security IT and facility processes and documentation to ensure deadlines are met
Coordinate prioritize and maintain schedule and calendar of meetings appointments and special events in multiple calendars across offices to include government sponsors and event planning
Initiate purchasing and procurement request maintain office supply inventory while following procurement policies and sponsor requirements
Assist with travel and expense reconciliations
Required skills and experience include:
SAP/Concur or similar travel/expense/invoice tool
Workday or similar human capital tool
Demonstrated experience assisting teams projects or programs
Proficiency in Microsoft Office (PowerPoint Word Outlook and Excel)
Success in a fast-paced office environment where confidentiality and various forms of communication and organizational skills were crucial to be effective
Preferred skills and experience areas include:
Security Information Management System or similar security/visit request system
Classified Control System
Penn State University policies and procedures
Current eligibility for access to classified information at the Secret level or higher and may be subject to a government background investigation to upgrade clearance eligibility if required
Your working location will be fully on-site located in State College PA.
MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS) 2 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NoneCandidates must submit a cover letter of interest and a resume to be considered.
ARLs purpose is to research and develop innovative solutions to challenging scientific engineering and technology problems in support of the Navy the Intel Community (IC) and other federal government customers.
FOR FURTHER INFORMATION on ARL visit our website at.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Notice regarding employment at the Applied Research Laboratory (ARL): Employees must be eligible to obtain a government security clearance participate in the ARL drug testing program and comply with electronic and physical monitoring requirements applicable to federal contractors. ARL operates in a secure information environment involving Unclassified Controlled Unclassified Information (CUI) and Classified information. Personal electronic devices brought onsite must be registered and may be restricted from certain areas. You must be a U.S. citizen to apply.
SALARY & BENEFITS
The salary range for this position including all possible grades is $46800.00 - $70200.00.Salary Structure - Information on Penn States salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .
Required Experience:
Junior IC
About Company
Penn State is a major, public, research-I university serving Pennsylvania and the global community. Learn more about our undergraduate, graduate, and doctoral degree programs.
