Administrative Coordinator RGC

Primary Responsibilities
Job Summary: Provides administrative support the Dean in advancing the mission operations and effectiveness of the College. The ideal candidate demonstrates exceptional problem-solving skills and is able to anticipate needs before they arise. This role requires strong judgment adaptability and the ability to support complex academic operational and strategic functions. Professional presence is required during all normal university business hours. Will take an active role in the expanding and administering partnerships that exist and other partnerships as directed by the Dean(Laughlin Airforce Base and Mexico Double Degrees). Essential Job Functions Order from most to least performed duties. Provide high-level administrative support to the Dean including scheduling communications document preparation and meeting coordination. Research draft and format reports presentations and briefing materials. Manage and track action items deadlines and follow-ups for the Deans office. Help create refine and document administrative systems workflows and standard operating procedures across the College. Serve as a professional representative of the Deans office in interactions with faculty staff students and external stakeholders. Performs tasks to enable and expand student success with external partners. Coordinate information flow between departments offices and institutional partners. Prepare clear concise communications and maintain well-organized records. Assist with gathering organizing and analyzing data related to accreditation accountability certification assessment and College operations. Support planning and execution of college-wide events meetings and initiatives. Help manage multi-step projects ensuring timelines and deliverables are met. Track project status and lead in communication and communication systems that support efforts related to updates to the Dean and stakeholders. Other duties may be assigned to this position on a regular or occasional basis to respond to the needs of the university. Key Competencies: (Knowledge Skills and Abilities) Standard office machines and word processing spreadsheet skills. Expectation of Quality: Employee will support the mission of Sul Ross State University by providing high-quality professional services timely responses and solutions to customer requests. Physical Requirements: This position typically works in an office environment requiring prolonged periods of sitting at a desk while using a computer. The role demands frequent use of hands and fingers to operate a keyboard mouse and other office equipment. Visual acuity is essential for reading and interpreting data on computer screens. Clear verbal communication skills are necessary for interacting with colleagues and employees. Additionally the job may involve occasional mobility around the office and attending meetings as well as frequent travel to attend off-site meetings and trainings. Working Conditions: Eight-hour workday forty hours per week with some early or late hours depending on workload; and attendance at various university community and school activities. This position does require travel to external stakeholder sites. Security Sensitive: This position is classified as Security-Sensitive and is thereby subject to the provisions of Texas Education Code 51.215 and Texas Government Code 411.094 which authorize employers to obtain and review criminal history record information for applicants. Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times. Applicants must already be authorized to work in the United States. This position is not eligible for employer-sponsored work authorization or visa sponsorship.

Other Information
Texas Law requires a 60 day waiting period before new state employees are eligible to enroll in health insurance. An Equal Opportunity/Affirmative Action Employer It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual job related qualifications and without consideration of race creed color sex religion age national origin disability sexual orientation gender identity veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including but not necessarily limited to recruitment hiring training upgrading promotion demotion termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice files a charge testifies assists or participates in an investigative proceeding or hearing. Notice of Availability of the Annual Security & Fire Safety Report The Annual Security & Fire Safety Report is available online at The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence domestic violence sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within or immediately adjacent to and accessible from the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years. A paper copy of the report will be provided upon request. If you would like to receive a paper copy you can contact the Office of Student Life located on the Alpine Campus in the Morgan University Center Room 211 or you can request that a copy be mailed to you by calling or emailing