Administrative Coordinator, Cell Therapy Clinical Operations

Administrative Coordinator Cell Therapy Clinical Operations

Location: Gaithersburg MD

Introduction to role

Are you energized by keeping complex teams in sync and driving clarity in fast-moving environments In this role you will be the operational anchor for senior field leaders enabling the planning coordination and pace required to deliver cutting-edge cell therapy studies that aim to transform outcomes for people living with cancer. Your work will remove friction anticipate needs and ensure the right conversations happen at the right time.

Based in Gaithersburg you will orchestrate calendars travel contracts and key business processes across a global highly collaborative network. You will be a go-to partner who brings order to complexity connects people and information and turns plans into action so leaders can focus on advancing our pipeline. Do you thrive on making high-impact teams more effective every day

Accountabilities

Calendar Leadership: Lead sophisticated calendars for senior field Executive Directors prioritize conflicts and adapt quickly to changing priorities so leaders stay focused on what matters most.

Global Travel and Meeting Logistics: Manage end-to-end travel arrangements (flights trains cars conference registrations visas) and book rooms globally to keep engagements on track and on budget.

Team Operations: Plan regular leader meetings with direct reports including objectives reviews and mentoring sessions and maintain accurate records for easy access to historical decisions and follow-ups.

Cross-Region Collaboration: Coordinate seamlessly with administrative colleagues across the US and Europe to align schedules processes and communications for global activities.

Project Administration: Provide specialist administrative support for department initiatives ensuring timelines documentation and stakeholder updates are consistently managed.

Process Excellence: Develop and maintain team processes promote standard practices and share expertise in key systems to improve efficiency and reduce cycle times.

Site Event Coordination: Serve as the point of contact for Gaithersburg site events aligning stakeholders and logistics to deliver high-quality experiences.

Meeting and Conference Support: Plan and execute logistics for live and virtual meetings and conferences enabling productive sessions and timely outcomes.

Financial Administration: File expense reports accurately and compliantly for leaders and support prompt creation of contracts and payment of purchase orders.

Reporting and Tracking: Track and support assigned internal projects and processes generating accurate reports from internal systems under tight time constraints to inform decisions.

Essential Skills/Experience

• 5 years of experience in an administrative role supporting complex projects.
• High School Diploma or GED required
• Excellent technical skills proficient in Microsoft Office tools such as Outlook MS-Teams PowerPoint and SharePoint Online
• Good communication and interpersonal skills
• Fluent written and spoken English skills
• Experience and confidence using virtual meeting technologies such as Teams and Zoom
• Ability to manage multiple projects/tasks/assignments simultaneously and effectively
• Strong customer service skills
• A strong self-starter

Desirable Skills/Experience

• Bachelor Degree
• Significant experience as PA for senior Leaders in an international business environment
• Entrepreneurial thinking with respect to use of Gen AI tools and automation tools such as Power Automate
• Experience of working in a pharma or healthcare environment
• Experience in implementing Gen AI tools in admin processes

The annual base pay (or hourly rate of compensation) for this position ranges from $32.66/hr to $49/ positions offer eligibility for various incentivesan opportunity to receive short-term incentive bonuses equity-based awards for salaried roles and commissions for sales roles. Benefits offered include qualified retirement programs paid time off (i.e. vacation holiday and leaves) as well as health dental and vision coverage in accordance with the terms of the applicable plans.

When we put unexpected teams in the same room we unleash bold thinking with the power to inspire life-changing -person working gives us the platform we need to connect work at pace and challenge perceptions. Thats why we work on average a minimum of three days per week from the office. But that doesnt mean were not flexible. We balance the expectation of being in the office while respecting individual flexibility.

Why AstraZeneca

Here your coordination will fuel a mission to change the course of cancer by partnering with scientists clinicians and operations experts who bring diverse perspectives and deep expertise. We combine cutting-edge science with modern technology and a global network of collaborators placing unexpected teams in the same room to accelerate discovery. You will grow in an environment that values curiosity and courage as much as precision and reliability where kindness sits alongside ambition and individual contributions scale to real patient impact.

Bring your operational mastery to the forefront of cell therapysubmit your resume today to help us move faster for patients who need new options now!

Date Posted

Closing Date

Our mission is to build an inclusive environment where equal employment opportunities are available to all applicants and furtherance of that mission we welcome and consider applications from all qualified candidates regardless of their protected characteristics. If you have a disability or special need that requires accommodation please complete the corresponding section in the application form.