Administrative Clerk (Facilities & Dept Public Works)
Job Location:
Clinton, UT - USA
Hourly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
The Administrative Clerk provides a wide variety of clerical and administrative functions for the Facilities Department and Department of Public Works. Position will split equal time between the two departments.
The Administrative Clerk must have the ability to competently and consistently perform essential job duties including but not limited to the following:
- Assist the Facilities Department and the Department of Public Works with a wide variety of office functions related to these large Departments.
- Answer high volume of calls and emails and reply as necessary regarding Facilities and DPW department Operations; Create and track work requests for Facilities Divisions of Town School & Grounds properties and DPW Divisions of Water Sewer Road Trash Recycling Tree and Cemetery.
- Communicate with Facilities & DPW Staff to complete various scheduled and emergency activities and overall day to day operations.
- Prepare weekly payroll for submittal the Treasurers Department for processing.
- Assist with the solicitation of bids/quotes for Town School and Grounds related projects. Track progress of specific projects along with Facilities Director to ensure work is completed on time and within budget.
- Performs wide variety general office work including filing data entry record keeping correspondence answer phones greet walk in customers. Prioritize office tasks and projects in order to meet project/meeting deadlines.
- Analyze department invoices and statements match receipts code copy and compile invoices for submission to Town Accountant for payment.
- Assist Human Resources Department to post job openings assist with new hire paperwork and onboarding requirements. Schedule interviews for qualified candidates to ensure department remains fully staffed.
- Assist in preparation of annual budget as needed collect & submit departmental fees.
- Assist in the development and maintenance of office databases.
- Performs special projects and other duties as assigned.
Knowledge Skills & Abilities
- Knowledge:Knowledge or ability to learn Munis Software
- Skills: Advanced experience with computers and office computer software programs WORD EXCEL OUTLOOK; comprehend reports databases building plans engineering drawings bid documents maps street layouts; perform basic to moderately complex mathematical calculations
- Abilities: to work cooperatively with the public and other employees in a very busy fast paced office environment; to interact and communicate positively and effectively both orally and in writing with Town officials Town employees contractors vendors and the general public; to compose clear and correct correspondence independently or with minimal instruction; to multitask and independently organize oneself with an emphasis on time management; to work effectively under time constraints to meet deadlines
Minimum Education & Experience:
- High School diploma or equivalent;
- Two (2) years of work experience in an administrative office setting;
Preferred Qualifications:
- One (1) year experience in Municipal Government position interacting with the public
- Knowledge of project management bid preparation accounts payable and/or customer service
*Equivalent combination of education & experience will be considered in lieu of the aforementioned requirements
Physical Requirements:
Performs work under typical office conditions; may be required to work during emergency situations; may be required to walk bend stoop and lift books and files approximately 25 lbs. or less. May be required to sit or stand for extended periods of time. Work may require extended periods of time viewing a computer monitor and/or operating a keyboard. Must be capable of performing essential functions of job including regular attendance.
TO APPLY send resume and cover letter to Application deadline Friday October 30 2026.
Town of Clinton EOE/AA
Required Experience:
IC
