Administrative Asst IV

The Opportunity

The Administrative Events Coordinator provides event coordination and administrative support for the Society for the Humanities including managing the buildings complex event and class calendar to prevent scheduling conflicts. Responsibilities include coordinating catering and event logistics creating publicity and social media content arranging event documentation maintaining websites and calendars and producing a weekly humanities events e-digest. The position also provides general administrative support including ordering supplies answering phones coordinating mailings and assisting with special projects. Additionally the Coordinator follows up on building maintenance supports A/V equipment needs maintains inventories and key logs and tracks card access requests.

About The Society for the Humanities

The Society for the Humanities is housed in the historic Andrew Dickson White House which also serves as a venue for academic workshops conferences receptions and other events. The building supports the Society for the Humanities the Humanities Scholars Program and the School of Criticism and Theory. Cornell academic departments central administration student groups and the greater Ithaca community use the space. The venue hosts an average of 34 events per week during the academic year and 12 events per week in the summer.

Key Responsibilities

Venue Coordination

• Serve as the first point of contact and public face of the Society for the Humanities A.D. White House and Humanities Scholars Program.
• Provide information and assistance to students faculty alumni visitors departments administration and outside clients.
• Schedule reserve and coordinate billing for all A.D. White House spaces including the Jonathan Culler Guest Suite.
• Prepare and stock the guest suite and serve as the check-in agent for visitors.

Events Coordination

• Independently oversee event planning for the Society for the Humanities including catering room reservations and coordination with visiting speakers.
• Coordinate set-up and maintenance of A/V equipment for Society classes lectures and conferences.
• Coordinate use of the Cornell events website and maintain the Society website events calendar.
• Create and distribute the weekly humanities events email newsletter.
• Publicize Society events through the Society website email channels and social media platforms.

Administrative Support

• Respond to high-volume emails and phone calls and screen transfer refer or direct individuals as appropriate.
• Maintain inventories for office building and kitchen supplies.
• Provide administrative support to building occupants and guests including Society fellows instructors and program staff.
• Liaise with the A.D. White House Building Coordinator and/or Facilities staff regarding maintenance projects key and keycard access requests and building maintenance and repair tickets.

What We Need

For further consideration please submit a resume and cover letter.

• Associates Degree; 2-4 years experience or equivalent combination.
• Experience in or ability to quickly achieve proficiency in the use of Word Excel Outlook calendaring InDesign PhotoShop Drupal and Zoom.
• Must be able to work independently be self-motivated and have a proactive approach to problem solving.
• Must be willing to collaborate on big-picture projects with Society staff and director.
• Comfort with classroom A/V technology.
• A general knowledge of online social media platforms.
• Experience in basic graphic design and basic professional writing skills.
• Strong organizational communication and administrative skills.
• Keen attention to detail.
• Ability to multi-task and prioritize workload in an often-busy public environment.
• Must enjoy interfacing with many people throughout the day.
• Experience working directly with people from various socioeconomic backgrounds.
• Experience modeling values that support inclusion belonging and wellbeing.
• Ability to cultivate and develop inclusive working relationships with students faculty staff and community members.

If you have all those things great! We have a few more things that we would prefer you to have but its ok if you dont.

• Bachelors degree
• An interest in the humanities

This is a full-time (39 hours/week) position that is based in Ithaca NY and fully on-site. Core hours are Monday to Friday 8am to 4:30pm. The final schedule will be established in collaboration with the supervisor.

Rewards and Benefits

• Cornell receives national recognition as an award-winning workplace for our health wellbeing and sustainability.

• Our benefits programs include comprehensive health care options generous retirement contributions access to wellness programs and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits Working at Cornell.

• Our leave provisions include health and personal leave three weeks of vacation and 13 holidays: Martin Luther King Jr. Day Memorial Day Juneteenth Independence Day Labor Day Thanksgiving and the day after and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off Working at Cornell

• Cornells impressive educational benefits include tuition-free Extramural Study and Employee Degree Program tuition aid for external education and Cornell Childrens Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits Working at Cornell

• Follow this link to learn more about the Total Rewards of Working at Cornell Total Rewards Working at Cornell.

Visa sponsorship is not available for this position.

University Job Title:

Job Family:

Level:

Pay Rate Type:

Pay Range:

Remote Option Availability:

Company:

Contact Name:

Contact Email:

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

To learn more about Cornells non-union staff job titles and pay ranges see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornells union wages see Union Pay Rates.

Current Employees:

If you currently work at Cornell University please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.

Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by dragging and dropping them into the dropbox or by using the upload icon on the application page. For more detailed instructions on how to apply to a job at Cornell visit How We Hire on the HR website.

Employment Assistance:

For general questions about the position or the application process please contact the Recruiter listed in the job posting or email .

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process you are encouraged to contact Cornell Office of Civil Rights at voice or email at .

Applicants that do not have internet access are encouraged to visit your local library or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment at the Ithaca campus by emailing .

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Cornellwelcomes students faculty and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities to further the founding principle of ... any person ... any study. No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving but not limited to such factors as race ethnic or national origin citizenship and immigration status color sex pregnancy or pregnancy-related conditions age creed religion actual or perceived disability (including persons associated with such a person) arrest and/or conviction record military or veteran status sexual orientation gender expression and/or identity an individuals genetic information domestic violence victim status familial status marital status or any other characteristic protected by applicable federal state or local law.

Cornell University embraces diversity in its workforce and seeksjob candidates who will contribute to a climate that supports students faculty and staff of all identities and backgrounds. Wehire based on merit andencourage people from historically underrepresented and/or marginalized identities to with federal law Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.