Administrative AssistantOffice Manager

OUR HIRING PROCESS:

• We will review your application against our job requirements. We do not employ machine learning technologies during this phase as we believe every human deserves attention from another human. We do not think machines can evaluate your application quite like our seasoned recruiting professionalsevery person is unique. We promise to give your candidacy a fair and detailed assessment.
• We may then invite you to submit a video interview for the review of the hiring manager. This video interview is often followed by a test or short project that allows us to determine whether you will be a good fit for the team.
• At this point we will invite you to interview with our hiring manager and/or the interview team. Please note: We do not conduct interviews via text message Telegram etc. and we never hire anyone into our organization without having met you face-to-face (or via Zoom). You will be invited to come to a live meeting or Zoom where you will meet our INFUSE team.
• From there on its decision time! If you are still excited to join INFUSE and we like you as much we will have a conversation about your offer. We do not make offers without giving you the opportunity to speak with us live.
  
  INFUSE is committed to complying with applicable data privacy and security laws and regulations. For more information please see our

INFUSE is a demand generation company providing solutions to B2B organizations. We help clients and partners to deliver audience buyers and account engagement that meets their goals. With a global team operating across more than 60 countries the company has been recognized multiple times on the prestigious Inc. 5000 list and has received over 60 other industry awards including Inc. Best Workplaces

This is not a traditional manage the calendar and order lunch role. We are looking for a highly responsible organized and proactive person who can help keep day-to-day operations running smoothly and make sure nothing falls through the cracks.

This is a full-time in-office position in Boca Raton Monday through Friday from 9:00 AM to 6:00 PM with a lunch break of 1:00 PM to 2:00 PM. During working hours the person will be expected to provide responsive operational and administrative support across a wide variety of corporate matters.

WHAT YOULL DO

• Support the executive team and office operations with responsiveness accuracy and strong follow-through
• Coordinate tasks track action items send reminders and ensure timely completion of ongoing requests
• Maintain organized task lists notes documents and follow-ups
• Help schedule meetings coordinate logistics and support the executive team with various projects
• Provide on-site support during meetings and internal events in Florida and our of state as well
• Manage travel arrangements and administrative coordination as needed
• Assist with expense reporting and other operational processes
• Use AI tools and productivity platforms to improve efficiency summarize information draft communications and stay organized
• Be someone the team can rely on to proactively handle issues and help keep operations moving smoothly

WHO YOU ARE

• Extremely responsible detail-oriented and dependable
• Methodical organized and good at keeping track of multiple moving pieces
• Strong at follow-up and communication you dont let things get lost or forgotten
• Comfortable working in a fast-paced office environment
• Able to take ownership of tasks and follow them through to completion
• Tech-comfortable and able to quickly learn new tools and systems
• Experience in executive support or operations is helpful but not required
• Discretion professionalism and reliability are essential
• Proficiency in Russian is a plus particularly for candidates supporting our Russian-speaking team members and stakeholders

We are looking for someone who is proactive responsive and genuinely committed to helping the team operate effectively every day.

We are an Equal Opportunity Employer. We make hiring decisions based on qualifications merit and business do not discriminate on the basis of race color religion sex (including pregnancy sexual orientation and gender identity) national origin age disability genetic information or any other characteristic protected under applicable welcome applicants from all backgrounds and believe that diversity of experience culture and perspective makes us stronger.