Administrative Assistant
Job Location:
Wilbraham, MA - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Job Title: Administrative Assistant
Employment Type: Temp-to-Hire
Work Setting: In-Person
Location: Wilbraham MA
Hours: 20 hours per week
Schedule: Monday – Thursday 8:30 AM – 1:30 PM or 9:00 AM – 2:00 PM
Pay Rate: $20.00 per hour
- Answer screen and direct incoming phone calls in a courteous and professional manner
- Greet visitors staff and members of the congregation providing a welcoming first point of contact for the office
- Perform light bookkeeping duties including recording transactions tracking contributions and assisting with basic financial record-keeping in QuickBooks
- Prepare and process invoices deposits and expense records as needed
- Order and maintain inventory of office and general supplies coordinating with vendors as needed
- Draft format and proofread correspondence memos bulletins and other documents using Microsoft Word
- Maintain and organize files records and databases both physical and electronic
- Assist with scheduling appointments meetings and use of facility spaces
- Support the coordination of events mailings and communications to staff and the congregation
- Monitor and respond to general office email correspondence
- Support day-to-day general office functions and help maintain a smooth-running office environment
- Assist with other administrative tasks and special projects as needed
- Some experience using QuickBooks for basic bookkeeping and financial record-keeping
- Proficiency in Microsoft Office particularly Word and Excel
- Prior administrative office or clerical experience preferred
- Strong written and verbal communication skills
- Excellent organizational skills and close attention to detail
- Ability to manage multiple tasks and prioritize effectively in a small office setting
- Friendly professional demeanor with strong customer service skills when interacting with visitors and callers
- Comfortable working independently with minimal supervision
- Trustworthy and able to maintain confidentiality of sensitive information
- Reliable punctual and able to consistently commit to the scheduled hours
- Familiarity with or comfort working within a church or non-profit environment is a plus
Required Skills:
QuickBooks Microsoft Office Microsoft Word Microsoft Excel Bookkeeping Financial Record-Keeping Transaction Recording Contribution Tracking Invoice Processing Deposit Processing Expense Tracking Inventory Management Vendor Coordination Correspondence Drafting Document Formatting Proofreading File Organization Records Management Database Management Appointment Scheduling Meeting Scheduling Event Coordination Mailing Coordination Email Management Administrative Support Office Administration Written Communication Verbal Communication Organizational Skills Attention to Detail Multitasking Prioritization Customer Service Independent Work Confidentiality Reliability Punctuality Church Environment Familiarity Non-Profit Environment Familiarity
