Administrative Assistant Urbandale High School

JOB TITLE -Administrative Assistant - UHS

CLASSIFICATION -Classified

FLSA STATUS - Non-Exempt

IMMEDIATE SUPERVISOR - Building Principal

RECEIVES GUIDANCE FROM - Building administrators district leadership

PURPOSE OF THE POSITION - Performs a variety of clerical support tasks involving the keeping of school records; the computer processing and production of documents and reports; provide reception telephone answering filing and related support services; the receipt and processing of operational data; the operation of multi-purpose office equipment and related work assignments as required; the maintenance of school records; computer processing and production of documents and reports; management of student records including grades and schedules; filing and related support services.

Please review the UCSD Actions of Excellence to gain an understanding of the expectations for UCSD employees.

QUALIFICATIONS -
(Skills Knowledge Abilities Education Certification/Licensure Experience Equipment)

Skills Knowledge and Abilities

1. Ability to operate a variety of standard office equipment including computer printer ten-key calculator copy machine fax machine telephone etc.
2. Ability to understand the meaning of words and to use them effectively when speaking and writing to properly convey or receive information.
3. Must be able to interact in a positive manner with students faculty parents and other staff members.
4. Strong background with technology.
5. Management of student databases and grading.
6. Knowledge of scheduling
7. Ability to think analytically and problem solve effectively.

Education

1. High School Diploma or equivalent required.
2. At least one year of specialized training beyond high school preferred.

Experience

1. Two to three years of secretarial administrative or office management experience involving computer entry accounting and records management experience.

Equipment

1. Office equipment such as computers two-way radios multi-line phone system cell phone copier and fax machines.

ESSENTIAL DUTIES AND RESPONSIBILITIES -

The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

1. Serve as receptionist; greet parents faculty and students; direct visitors to appropriate locations; resolve problems personally or refer to principal or appropriate staff member; keep accurate list of calls messages information requests problems and solutions and meetings and appointments.
2. Keep an accurate list of calls messages information requests meetings and appointments.
3. Maintain accurate student records.
4. PowerSchool web page (announcements)
5. Support the work of the Principal and Associate Principal.
6. Update information in PowerSchool (attendance locker info student pictures etc ) on a regular basis.
7. Work on purchasing and budgeting
8. Constuct weekly newsletter and other daily communications (like sub list)
9. Troubleshoot and assist students faculty and staff with questions regarding forms computers office equipment Powerschool etc.
10. Intercom programming (bell schedules alerts paging).
11. Inform administration of urgent matters and determine when delegation of tasks is needed.
12. Must be able to interact in a positive manner with students faculty parents and other staff members.
13. Must be able to multitask in a busy environment.
14. Maintain confidentiality.
15. Maintain a reliable attendance record.
16. Other duties as assigned.

SUPERVISION OF OTHERS -

1. None

PHYSICAL REQUIREMENTS -

1. Repetitious bending lifting and hand movement.
2. Ability to work while standing moving and/or walking.
3. Drug tobacco and alcohol-free while working.
4. Must be able to see and hear within normal limits with or without corrective lenses or hearing aids.
5. Ability to operate a motor vehicle used to travel between sites.

WORKING CONDITIONS -

1. Majority of work is performed in an office or school setting.
2. Occasional exposure to body fluids fumes noise and hazardous materials and emergency situations.

TERMS OF EMPLOYMENT -

1. At-Will Employee
2. 12-Month Letter of Assignment
3. Per Board Policies and administrative guidelines
4. Performance evaluated annually

Required Experience:

Junior IC