Administrative Assistant Transportation

ADMINISTRATIVE ASSISTANT - TRANSPORTATION

REPORTS TO: Director of Transportation
PAY TYPE: Salary Exempt Classified Non-Supervisory
PAY RATE: Starting at $53000 / yr. commensurate with experience
BENEFITS: Eligible (see attachment for details)
SCHEDULE: 220 Days Full-Time; 7.5 hrs. / day

This position will remain posted until filled. All qualified and interested applicants are encouraged to apply.

POSITION SUMMARY:

• The Administrative Assistant - Transportation assists with daily management coordination and oversight of safe reliable and efficient student transportation services. This position focuses on operational leadership including daily route coverage driver coordination student ridership and behavior management transportation safety employee support and communication with schools and families. The Assistant helps ensure transportation operations comply with applicable federal state and local requirements and district policies and procedures. This position serves as a primary operational resource for transportation staff and school administrators resolves day-to-day challenges within assigned authority and supports the Director of Transportation with departmental administration employee management and continuous improvement.

DUTIES AND RESPONSIBILITIES:

1. Daily Transportation Operations

• Provide hands-on support for daily transportation operations including driving a school bus when needed to maintain reliable service.
• Provide temporary or ongoing coverage for assigned routes based on staffing availability operational demands and direction from the Director of Transportation.
• Assist with daily driver assignments route coverage schedule adjustments and last-minute transportation changes.
• Monitor daily transportation operations and help resolve unexpected challenges including driver absences route disruptions vehicle breakdowns traffic delays and other service interruptions.
• Assist with coordinating transportation for field trips extracurricular activities and other district events as needed.
• Communicate operational changes and relevant information to drivers school personnel and other affected parties.
• Adjust priorities throughout the workday in response to changing transportation needs.

2. Student Ridership and Behavior Management

• Oversee and support the districts student bus ridership program including student and driver education safety expectations and behavior management procedures.
• Communicate with school administrators transportation staff and families regarding student ridership concerns incidents and established procedures.
• Assist with investigating student behavior incidents and transportation concerns documenting findings and recommending appropriate follow-up in the absence of the Director.
• Support the consistent application of district transportation rules and disciplinary procedures in coordination with school administrators and the Director.
• Develop implement and communicate strategies that promote safe and appropriate student behavior on school buses.
• Work collaboratively with school personnel to educate students about transportation safety and foster a safe respectful environment for students and drivers.

3. Staff Leadership and Support

• Provide day-to-day direction and support to drivers dispatch personnel mechanics and office staff within assigned authority.
• Address routine employee questions and operational concerns while referring significant matters to the Director as appropriate.
• Support driver education safety training and consistent understanding of district procedures and expectations.
• Promote a professional respectful accountable and collaborative work environment.

4. Safety Compliance and Emergency Response

• Assist with investigating accidents involving district vehicles student incidents safety concerns and other transportation-related events.
• Support emergency response efforts involving vehicle breakdowns severe weather accidents and other service disruptions.
• Coordinate appropriate notifications alternate transportation arrangements incident documentation and follow-up within assigned authority.
• Assist district personnel with evaluating transportation needs and operational decisions during inclement weather.
• Review transportation safety concerns involving routes stops loading areas vehicles and student transportation practices.

5. Communication and Customer Service

• Serve as an additional point of contact for routine transportation operational questions and concerns from school administrators drivers families and other district personnel.
• Communicate promptly and professionally regarding route changes student ridership incidents transportation delays and operational matters.
• Research concerns document follow-up and coordinate with appropriate personnel to resolve issues.
• Refer matters requiring policy interpretation exceptions to established procedures or decisions beyond assigned authority to the Director.

6. Administrative Support and Reporting

• Assist the Director with departmental planning daily priorities and operational decision-making.
• Maintain accurate transportation records incident reports and other required operational information.
• Monitor transportation data and prepare reports related to ridership route performance safety and service reliability.
• Review bus video and other available documentation when investigating incidents or addressing transportation concerns.
• Assist with reviewing and improving operational procedures student ridership practices and staff training.
• Perform other related duties as assigned to support the effective operation of the Transportation Department.

JOB SPECIFICATIONS:

• Education Training and Experience Required:
  • High School Diploma or GED Equivalent
  • Experience working in transportation preferred (3 years minimum)
  • Valid Indiana Drivers License in good standing
  • Possession of a valid Indiana CDL-Class B with air brakes and school bus endorsement or the willingness to obtain within six months of the start of employment
  • Displays excellent communication skills and professional demeanor
• Knowledge Skills Abilities and Worker Characteristics:
  • Ability to communicate effectively with employees students families administrators and other stakeholders
  • Ability to exercise sound judgment maintain confidentiality resolve operational problems and manage competing priorities
  • Strong organizational communication problem-solving and time management skills
  • Ability to interpret and apply district policies transportation procedures and applicable regulatory requirements

WORKING CONDITIONS:

• Position works indoors and outdoors in all weather conditions
• Position requires standing walking stooping climbing and operating corporation vehicles safely
• May work near others often within a few feet
• May occasionally be exposed to noise levels that are distracting

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees may be requested to perform job-related tasks other than those specifically outlined in this description. This job description is subject to change at any time at the discretion of West Lafayette Community School Corporation.