Administrative Assistant to Elementary Principal

Position Summary:
The Elementary School Administrative Assistant provides administrative clerical and organizational support to the elementary school principal educators students and families. This position serves as a central point of communication for the school and plays an important role in maintaining efficient daily operations accurate student records positive customer service confidentiality and a welcoming school environment.

• Serve as the primary administrative support person for the elementary school principal.
• Manage the front office and provide professional courteous assistance to students parents staff visitors and community members.
• Answer and route telephone calls emails messages and other correspondence.
• Assists the principal with scheduling meetings conferences appointments and school activities.
• Prepare letters forms notices agendas and other administrative documents.
• Maintain accurate and confidential student records in the districts student information system.
• Enroll and withdraw students and ensure required documentation is received and properly recorded.
• Maintain and monitor daily student attendance tardies early checkouts and absences.
• Contact parents or guardians regarding attendance student records and other school-related matters when necessary.
• Prepare attendance reports and assist administrators with identifying attendance concerns.
• Process student transfers records requests and requests for educational records.
• Maintain cumulative student records and ensure records are filed updated transferred and stored appropriately.
• Assist with scheduling class rosters student information updates and beginning- and end-of-year student records.
• Provide clerical support for disciplinary documentation and other administrative records as directed by the principal.
• Assist educators with forms records copies communications supplies and general administrative needs.
• Maintain educator attendance leave documentation substitute information timesheets or other personnel-related records as assigned.
• Assist with purchase orders invoices receipts deposits activity funds supply orders and other financial documentation as assigned.
• Maintain office supplies and coordinate orders to ensure necessary materials are available.
• Assist with school events registration open house parent conferences awards programs testing field trips picture days and other activities.
• Receive and distribute mail packages deliveries and school correspondence.
• Maintain visitor procedures and assist with school safety and security protocols.
• Communicate emergency information and follow established procedures during drills emergencies or other critical situations.
• Maintain confidentiality regarding student employee personnel medical disciplinary and other protected information.
• Work closely with the principal teachers counselors nurses paraprofessionals custodians transportation personnel district office staff and other departments.
• Provide assistance to students who come to the office and help determine the appropriate staff member or service needed.
• Perform other administrative and clerical duties as assigned by the principal or district administration.

An Elementary School Administrative Assistant should demonstrate excellent communication and organizational skills attention to detail professionalism discretion and the ability to handle multiple responsibilities simultaneously. The position requires strong computer skills and the ability to work with student information systems email word-processing programs spreadsheets and other district technology.

Because the elementary office is often the first point of contact for families the Administrative Assistant should also possess patience compassion good judgment problem-solving skills and the ability to remain calm and professional in challenging situations.

Required Experience:

IC