Administrative Assistant The Children's School at Stephens College

The Administrative Assistant provides administrative support to the Directors of Teacher Certification and The Childrens School at Stephens College (CSSC). The Administrative Assistant also provides administrative support to the program chair education faculty and The Childrens School teachers.

Responsibilities to the Childrens School at Stephens College (CSSC)

• Provide administrative support for the Childrens School including responding to inquiries arranging tours managing enrollment process maintaining student files supporting CSSC teachers and director collecting and managing data and interactions supporting parents.
• Purchase and maintain all supplies for the Childrens School and college program.
• Prepare check requests and reconcile expense reports.
• Assist with maintaining budget records and report updates to the CSSC Director
• Plan and prepare materials for program meetings and events.
• Answer phone calls prepare written and electronic correspondence with CSSC families and education students.
• Order and pick-up snacks and coordinate lunch for the Childrens School.
• Organize and maintain digital and physical workspace.
• Other tasks as assigned.

Responsibilities to the Education Program

• Provide administrative support for the Director of Teacher Certification including maintaining certification files tracking students from date of entry into the Certification programs assisting with Department of Elementary and Secondary Education (DESE) reports and correspondence.
• Assist with maintaining budget records and report updates the Education program chair.
• Answer phone calls prepare written and electronic correspondence with education students.
• Plan and prepare materials for program meetings and events.
• Coordinate program meetings with the deans calendar.
• Organize and maintain digital and physical workspace.
• Other tasks as assigned

• Two to three years administrative experience.
• Strong interpersonal and communication skills.
• Highly organized and detail oriented.
• Ability to multi-task solve problems work in a fast-paced environment and collaborate effectively with multiple offices and personnel
• Proficient in Microsoft Office software including spreadsheet tracking of programmatic responsibilities progress and completion
• A working knowledge of office and computer equipment.
• Social media skills that help devise and implement ideas for marketing campaigns.

Preferred/highly desired:

• Experience in higher education.
• Understanding of Instructional Preschool and Elementary Schools/teachers.
• Experience with budget tracking purchasing and Adobe software.

Founded in 1833 Stephens College is the second-oldest womens college in the United States dedicated to providing innovative experiential and career-focused education across various disciplines. Located in Columbia Missouri Stephens College continues to be a leader in womens education fostering a community where students are empowered to lead innovate and excel. The college also provides flexible co-educational masters degrees and certificates for working professionals and is home to the co-educational Conservatory for the Performing Arts at Stephens College.

Ranked (over and over again) as one of the best college towns in America Columbia Missouri is home to 36000 college students and 118000 residents. Columbia conveniently located approximately 100 miles from both Kansas City and St. Louis has it all: big-time college sports film music and arts festivals a high-energy arts community amazing recreation and a great downtown with lots of places to eat shop snack and check out the latest bands. The Columbia community offers outstanding health care options as well as excellent educational opportunities for every level of student (including our own Childrens School).

Stephens is an Equal Opportunity Employer and will recruit and employ qualified personnel without regard to race color religion sex sexual orientation national origin age disability or status as a veteran.