Administrative Assistant

Good Pay! Good Benefits! Good People! Knife River is a PEOPLE-first company. Our team members are key to our success and we are committed to giving them the tools training and time to do their jobs productively and go home safely each day. Please consider joining our growing team today!

At Knife River we take care of our team because we know its our people who make us successful. We are one of the 10 largest construction materials producers/contractors in the Country. Our goal is to build strong teams that in turn build strong communities. We are also a publicly traded company on the NYSE with the ticker symbol KNF and part of the S&P MidCap 400 index.

ROLE OVERVIEW:

Responsible to be friendly first point of contact for staff and visitors and provide services in the areas of corporate reception clerical duties purchasing mail systems document preparation and office support to various functional areas.

Typical hours are Monday - Friday 7:30 AM - 4:30 PM; Flexible.

EDUCATION AND/OR WORK EXPERIENCE REQUIREMENTS

1. Over 3 months up to and including 6 months from post high school work military institutional or vocational environment.
2. One year of customer service or administrative/office management experience preferred.
3. Working knowledge of standard office equipment (PC fax machines printers copiers calculators postage meter etc.)
4. Proficiency in Microsoft Office products.
5. Ability to speak English and Spanish is a plus.

DUTIES AND/OR RESPONSIBILITIES:

1. Receives caller at establishment determines nature of business and directs callers promptly to destination.
2. Greet guests in friendly and professional manner at the front desk assist and direct them to appropriate people while adhering to safety protocols and controlled access to office.
3. Proactive in creating maintaining and promoting a pleasant clean and organized reception area and work environment always aware of the visitors view and keeping information secure and confidential.
4. Provide employment applications and assist in completing applications as needed.
5. Updates phones lists and directories and distributes accordingly.
6. Provides email communication to main office and as directed.
7. Cleans maintains and fills the copiers printers and fax machines. Handles repairs of office equipment including contacting and directing service providers.
8. Requests updates and maintains list for COIs from Subcontractors & Vendors.
9. Receives logs and processes cash and checks for deposit.
10. Prepares credit reference letters for customers.
11. Provides information regarding activities conducted at the office and locations within organization.
12. Types memos correspondence reports address envelopes mailings and other documents accurately and files items as appropriate.
13. Anticipates needs and purchases office supplies and equipment within budget at lowest cost while maintaining quality. Organizes and updates supplies in office and warehouse. Codes invoices for purchases.
14. Manages incoming and outgoing mail; prepares UPS and FedEx packages.
15. Communicates effectively (verbal listening written) and maintains composure when assisting challenging people under high stress situations.
16. Self-motivated team-player with can-do attitude good interpersonal skills and ability to prioritize tasks and responsibilities to meet deadlines; punctual adaptable; maintain positive customer relations & act courteous/respectful of others.
17. Maintain and promote companys quality standards. Troubleshoot and problem solve situations/problems (material quality equipment operation/repair etc.)
18. Reports any safety issues or concerns promptly to safety supervisor or management.
19. Maintains excellent attendance record to provide quality administrative support to co-workers and managers/supervisors.
20. Sends out letting requests to DBE Contractors and maintains quote list.
21. Sends out letting results to company management.
22. Sends out preconstruction meeting letters.
23. Builds poster boards as requested and distributes to appropriate people.
24. Receives subcontracts and reviews checklist to ensure completeness and follow-up accordingly.
25. Downloads and distributes working day reports for assigned jobs.
26. Manages calendar/projects and supports various department meetings including scheduling Teams meetings ordering lunches and coordinating staff activities and travel arrangements.
27. Performs other duties as assigned.

KNOWLEDGE SKILLS AND ABILITITES (types and extent of knowledge skills or abilities an incumbent must possess to complete the job responsibilities satisfactorily)

1. Excellent written and verbal communication skills.
2. Strong organizational skills.
3. Knowledge of MS Office (Word Excel Outlook).
4. Able to work independently and under time constraints.
5. Time management.
6. Interpersonal skills.
7. Problem-solving skills.

BENEFITS:

1. Medical Dental & Vision Insurance
2. Health Savings and Flexible Spending Accounts
3. 401(k) with Company Match
4. Profit Sharing
5. Paid Time Off
6. Paid Sick Time
7. 8 Paid Holidays
8. Company Paid Life and AD&D Insurance
9. Short-term Disability
10. Employee Assistance Program
11. Years of Service Recognition
12. Voluntary Life Insurance for Employees Spouses and Dependents
13. Critical Illness Plan
14. Accident Coverage Plan
15. Hospital Indemnity

ADDITIONAL INFORMATION:

Knife River is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race age color religion gender gender identity sexual orientation national origin disability protected Veteran status or any other protected category under applicable state/federal laws.

Subject to pre-employment drug testing and background checks.

All applications are submitted online. If you are having issues completing your application online please visit our office for assistance.

Required Experience:

Junior IC