Administrative Assistant, Selections & Move-In (Part Time)

Starting Pay Range: $23.00 - $25.23 per hour

Regular Schedule: Monday Wednesday Friday 8:00am to 4:30pm

Position Overview

As the Administrative Assistant Selections & Move-In you will play a critical role in ensuring a seamless and highly organized experience for future residents moving into our new West Tower. Supporting the Selections Manager you will coordinate schedules maintain documentation prepare materials and help create a warm hospitality-driven environment for residents families and vendors.

What Youll Do

• Coordinate and schedule resident selection appointments follow-ups and move-in logistics (including elevator use vendor access and timing)
• Maintain accurate records tracking tools and documentation to support smooth project operations
• Prepare and distribute resident communications meeting materials and correspondence
• Manage finish and fixture samples ensuring spaces are organized and presentation-ready
• Serve as a welcoming first point of contact for residents families and vendors
• Coordinate with internal teams and external vendors to support meetings and events
• Handle sensitive information with discretion and maintain confidentiality standards

What Youll Bring

• High school diploma or GED (associates degree or related coursework preferred)
• 12 years of administrative or office support experience
• Strong Microsoft 365 skills and comfort with databases/CRM systems
• Exceptional organization and attention to detail
• Warm professional communication style with a strong customer service mindset
• Ability to manage multiple priorities in a fast-paced environment
• Discretion sound judgment and a positive can-do attitude

Why Join Horizon House

• Be part of a meaningful expansion that will shape the future of our community
• Work in a mission-driven collaborative environment
• Contribute to an organization known for exceptional resident experience
• Gain exposure to a large-scale project in a respected senior living community

Benefits and Perks

• PTO*
• Discounted Meals
• 403(b) Retirement & Company Match
• ORCA Card Discount or Discounted Parking
• Staff Scholarship Program - up to $24000 per year including your dependents*
• FREE Gym and Pool access for employees
• Student Loan Assistance Program - up to $1200 per year
• Fun and Exciting Staff Events

*PTO Benefit plan options and rates may vary based on the number of hours worked and length of service.

Physical Requirements

The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation.

Additional Information

Horizon House is an equal opportunity employer and seeks to attract and retain the most qualified individuals without regard to race color religion national origin gender or gender identity sexual orientation age genetic information disability or veteran status. Learn more about what it means to be an Equal Opportunity Employer. Additional information can be found here.

All staff must demonstrate the legal right to work in the United States. Horizon House is an E-Verify employer. All applicants offered a role must pass a DSHS background check and drug screening.

We are committed to working with and providing reasonable accommodations to individuals with physical and mental disabilities. If you need special assistance or accommodations while seeking employment please email . or call with the nature of your request.