Administrative Assistant

Overview

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time we have developed to become a critical partner in the global aviation industry delivering time-criticallogisticsservices at over 300 locations in 65 countries across 6 continents.

But at the heart of our business is our people.

Role Purpose

TheAdministratorAssistantpositionrequiresanenthusiasticteammembertoperformawiderangeofadministrative and office support activities in a professional efficient and friendly manner; inclusive of but not limited to Filing telephones maildistributionand composing candidate should be able to workindependentlytocoordinateactivitybetweenoperationsadministrativepayrollandhumanresources related functions.

What you will be doing

• Performgeneralofficedutiesinclusiveofbutnotlimitedtofilingansweringtelephone(s)mail distribution and composing correspondence.

• Greetvisitorsanddeterminewhetherthey shouldbegivenaccesstospecificindividuals.

• Maintaintheworkingareain aneatandorderlyfashion.

• Buildprofessionalrelationshipswithcustomersandtheteam.

• Scheduleandconfirmappointmentsandmaintaineventcalendars.

• Copyfileandmaintainpaper and/orelectronicdocumentsandrecords.

• Opensortanddistribute incomingcorrespondencedaily.

• Prepareoutgoingpackages.

• Assistwithexpensereportsasneeded.

• Monitorstationsupplylevelsandorderasnecessary.

• Prepare requisitionsordersorotherdocumentsforpurchase.

• Codeallinvoicesandprocessto corporateA/Pinatimelymanner.

• Maintainsbillingrecordsandothersourcedocumentswhichaccuratelyrepresenttheoperationof the company.

• Enterandtrackcandidatebackgroundordersand coordinatedrugtesting.

• Arrange track and coordinate all badging activities including Badge applications appointments schedulingreportingand audits.

• Arrange track and coordinate all Customs Seals applications appointmentsreportingand audits.

• Assistwith newhirepaperwork.

• Proactivelyseeksoutadditionalworkduringdowntime

• Takeonadditionaltasksandresponsibilitiesasneeded.

• Completespecialprojectsasrequired.

• Exemplifythedesiredcultureandphilosophies of theorganization.

• Safetyandsecurityaretheresponsibilityofeachemployee.

• Allothertasksasrequestedbydepartmentmanagersand/ortheGeneralManager

Safety Security Wellbeing and Compliance:

Allemployeeshave aresponsibilityandduty whilstatworkto:

• Takereasonablecareforthehealthandsafetyofthemselvesandofotherswhomaybeaffected by their actions or omissions whilst at work.

• FullyversedinInternationalAviationSafetyandSecuritystandardsandpassionateabout promoting them within the organization.

• Co-operatewiththeirmanager/supervisortoallowthemtoperformorcomplywithanylegal requirements imposed on the company.

• Notintentionallyorrecklesslyinterferewithormisuseanythingprovidedbythecompanyinthe interests of health safety or welfare reasons.

• Informtheirmanager/supervisorofanyworksituationequipmentoractivitythatrepresentsa serious or immediate danger to health and safety.

• Reportanyhazardsnear missesincidentsaccidentsordangerousoccurrencestotheirmanager

/Supervisorwho willthenfollow theprocedurescontained inthismanual.

• Carryoutworkinaccordancewithinformationandtrainingprovidedandanyspecificworkplace health and safety rules or procedures.

• Fullyunderstandthecompanyhealthandsafetypolicy.

• Attendtrainingcoursesasmay bearrangedbytheCompany.

What we are looking for:

• Highschool diplomaorequivalent

• Minimum3 yearsexperienceworkingin aprofessional officeenvironment.

• Highlyorganizedwith theability tomulti-taskand continuallyprioritizeresponsibilities.

• Highdegreeof self-assurednessandmaturity

• Excellentcommunicationskillsandclient-serviceorientation

• Abilitytoworkwellwithalllevelsofmanagementstaffandclients.

• Discretetactful andhighlyprofessional

• Abilitytoworkindependentlywithminimalsupervision.

• Demonstratedexperienceinhandlingsensitiveandconfidentialinformation.

• Dependablereliableand responsibleinfulfillingobligations.

• Possessavalid US driverslicense.

• Abilitytoreadwriteand speakfluentEnglish.

• Mustpasspre-employmentbackgroundanddrugtest.

• Abilitytolift upto 35lbs.

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex race disability age sexual orientation gender reassignment religion or belief marital status pregnancy and maternity. We strive to create an inclusive working environment where the different knowledge perspectives experiences and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contacttherecruiter below if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process we will always consider how candidates fit with our values which you can learn more about here.

Application Instructions

Is this role ticking all the boxes for you If so please click apply now!

Required Experience:

Junior IC