Administrative Assistant

YOUR NEXT OPPORTUNITY:The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments assigned. This position will provide general assistance to all levels of staff.

WHAT YOULL DO:

• Act as liaison between supervisor and others (i.e. departments external contacts vendors clients etc.).
• Provide prompt and professional service to all internal and external clients.
• Prepares and distributes internal communications and serves as a central clearing position for general information.
• Oversee/process day-to-day administrative items: mail overnight mail packages expense reports checks courier services maintain office supplies etc.
• Performs filing typing data input and other clerical support to all other departments and personnel as directed.
• Answer inquiries and/or directs calls to appropriate staff and take messages as necessary.
• Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff.
• Maintain supervisors calendar schedule meetings and conference rooms for Department.
• Compose and/or edit/distribute letters memos reports and other departmental correspondence on time.
• Provide support by photocopying filing and sending faxes as needed.
• Pull and put files into dead storage as required.
• The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the positions role within the business unit.

WHAT YOU BRING TO US:

• Associate degree in Business Administration or related discipline
• Minimum 2 years experience in office administrative work
• Can be a combination of education training and relevant experience

WHAT YOULL NEED TO BE SUCCESSFUL:

• Computer filing and 10-key skills required attention to detail is necessary; strong analytical skills favored
• Proficient in using a computer and Microsoft Office (Outlook Word Excel etc.); Oracle preferred
• Prioritize and manage multiple tasks changing priorities as necessary
• Work under pressure and adapt to changing requirements with a positive attitude
• Oral and written communication skills as required for the position
• Self-motivated proactive and an effective team player
• Interact effectively and professionally with all levels of employees both management and staff alike vendors clients and others

Pay: Up to $25.00 per hour depending on experience

Hours/Days: 7:00 AM - 4:00 PM Monday - Friday rotating Sundays