Administrative Assistant

Bluestone Real Estate Services Salem Oregon

Are you friendly organized and someone who enjoys helping people Do you take pride in keeping an office running smoothly and making a great first impression

Bluestone Real Estate Services is looking for an Administrative Assistant / Receptionist to support our Salem office. Youll be the first point of contact for visitors residents clients and vendors while providing day-to-day administrative support to our property management team. The hours for this position are Monday through Friday 8am to 5pm.

This is a great opportunity for someone who enjoys variety stays organized and knows how to balance great customer service with getting things done.

Greet visitors and provide a friendly professional first impression.
Answer incoming calls respond to inquiries and direct callers to the appropriate team members.
Manage front desk coverage and help keep the office welcoming organized and running smoothly.
Assist the property management team with administrative tasks correspondence and document preparation.
Monitor and respond to general office emails and route requests as needed.
Scan copy file and maintain accurate electronic and physical records.
Coordinate incoming and outgoing mail packages and deliveries.
Assist with scheduling data entry and updating information in company systems.
Order office supplies and help maintain an organized professional workspace.
Support the team with special projects and other administrative tasks as needed.

Excellent customer service and interpersonal skills.
A friendly professional demeanor and positive attitude.
Strong written and verbal communication skills.
Good organization time management and attention to detail.
Ability to multitask manage interruptions and prioritize competing requests.
Comfort using Microsoft Outlook Word Excel and other office technology.
Dependability initiative and a willingness to pitch in wherever needed.

Even better if you have:
Previous experience in a receptionist administrative assistant or front desk role.
Experience in property management real estate or a related industry.
Familiarity with AppFolio or other property management software.

Be the welcoming face of our office. Help create a positive experience for everyone who calls or visits.
Enjoy variety. From helping visitors to supporting property managers no two days are exactly alike.
Be part of a team. Work with professionals who value collaboration communication and great service.
Make an impact. Your organization reliability and follow-through help keep the entire office running smoothly.
Grow with us. Gain experience in property management and develop skills that can open doors to future opportunities.

Competitive compensation
Three weeks of Paid Time Off
Eight paid holidays
Medical dental and vision insurance
401(k) with company match and immediate vesting
Company-paid life insurance
Education and professional development assistance
Paid volunteer and community events
Opportunities for advancement

Bluestone Real Estate Services is an Equal Opportunity Employer committed to creating a diverse inclusive and respectful workplace. We welcome applicants from all backgrounds and celebrate the unique perspectives that strengthen our communities.