Administrative Assistant

1. Answers the phone politely and attentively screens calls routes calls and takes messages for residents and staff.
2. Composes types copies and disseminates special reports documents correspondence and provides clerical assistance as directed from various departments and staff.
3. Organizes and maintains filing systems including assembling medical charts organizing and purging medical records.
4. Sends and receives fax transmissions.
5. Assists with inventory control and purchasing and ordering medical and office supplies.
6. Conducts projects.
7. Performs other duties as assigned.

Minimum Required Qualifications:

• High School diploma or GED equivalent
• Excellent customer service and phone skills
• Ability to communicate effectively both verbal and written
• Proficient with Microsoft Office Suite
• Ability to meet deadlines despite distractions and interruptions
• Ability to follow all safety rules regulations policies and procedures of the facility including but not limited to: Vulnerable Adult and Abuse Policy HIPAA Residents Bill of Rights Universal Precaution AWAIR OSHA Right to know SDS ADA HUD Policy and Procedures Fair Housing laws and regulations

Preferred Qualifications:

• Prior customer service experience preferred
• Experience working with seniors
• Must be able prioritize and organize work effectively and efficiently
• Must be able to work independently and must be a self-starter
• Must be able to maintain confidential treatment of information and communications

Required Experience:

Junior IC