Administrative Assistant, Product Organization
Job Location:
Boston, MA - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Our world is transforming and PTC is leading the software brings the physical and digital worlds together enabling companies to improve operations create better products and empower people in all aspects of their business.
Our people make all the difference in our success. Today we are a global team of nearly 7000 and our main objective is to create opportunities for our team members to explore learn and grow all while seeing their ideas come to life and celebrating the differences that make us who we are and the work we do possible.
Position: Administrative Assistant to Products Organization
Reporting to: Keith Berling VP of Digital Thread Products Planning
Location: Boston MA(Hybrid)
The Administrative Assistant to the Products Organization will provide high-level administrative and operational support to two senior leaders across Products Planning/Operations and R&D Engineering. This role is designed for someone who can manage complex operating rhythms coordinate executive and cross-functional meetings support leadership forums and keep critical workflows moving with strong judgment discretion and follow-through. The ideal candidate is highly organized proactive comfortable working across global teams and able to balance tactical execution with thoughtful operational support.
Key Responsibilities
- Manage the CPO Management Operating System calendar and Product Management Guild including leadership reviews staff meetings portfolio operations planning cycles and key governance forums.
- Coordinate executive and cross-functional meetings including scheduling attendee management logistics and meeting communications.
- Drive meeting readiness by tracking presenters collecting pre-reads managing deadlines and distributing materials.
- Support Product Management Guild & R&D Guild meetings through agenda coordination action tracking and follow-up communications.
- Generate and distribute meeting minutes action items and summaries using established AI-enabled processes.
- Maintain operating system artifacts action trackers annual topic plans distribution lists and meeting documentation.
- Coordinate Product Management Guild & R&D Guild events workshops and special programs including agendas logistics venue coordination catering and social activities.
- Partner with executive assistants product leaders operations teams and external partners to ensure smooth execution of the Products organization operating rhythm.
- Support approval workflows including OBDs credit requests and team travel ensuring timely routing tracking and escalation as needed.
Qualifications and Attributes
- Ability to assess urgency importance and appropriate escalation and take action.
- High level of discretion when handling sensitive personnel budget program and leadership materials.
- Proactive mindset with the ability to anticipate needs identify conflicts early and keep workstreams moving.
- Strong systems fluency including Outlook Teams IT Worx Concur SharePoint and capacity tools.
- Comfort working with global teams including India and EMEA touchpoints with cultural awareness and flexibility when off-hours coordination is needed.
- Excellent organizational communication and follow-up skills with the ability to manage multiple priorities across two senior leaders and several cross-functional groups.
Ideal Candidate Profile
The ideal candidate is a trusted operational partner who brings structure calm and consistency to a fast-moving Products organization. They are comfortable managing details tracking commitments coordinating across stakeholders and keeping leaders prepared for key meetings decisions and events. They can work independently handle sensitive information appropriately and build strong relationships across administrative product engineering and external partner teams.
We are also open to candidates who are earlier in their administrative careers and looking to take the next step into a true Executive/Administrative Assistant role supporting leaders within a software company. The right candidate will demonstrate strong organizational skills sound judgment a proactive mindset and a desire to grow in a dynamic fast-paced environment.
PTC carefully considers a wide variety of factors when determining compensation. The anticipated annual salary range for this position is between $70000-$90000. The salary range reflects a good-faith estimate of compensation at the time of posting. Actual compensation may vary based on a candidates skills qualifications experience and location. Additionally candidates may be eligible for a performance-based bonus. Employees also have the opportunity to become a PTC shareholder through our employee share purchase program (ESPP) which allows for the purchase of discounted PTC stock. Certain roles may also be eligible for participation in our equity programs. Employees may be eligible for medical dental and vision insurance paid time off and sick leave tuition reimbursement 401(k) contributions and employer match flexible spending accounts life insurance disability coverage and if you are an office-assigned employee a generous commuter subsidy. All total rewards and benefits programs are subject to applicable plan eligibility and other terms and conditions.
For more information about PTCs comprehensive benefits please visit our Careers Page.
PTC recruits on a rolling basis. Candidates are considered as they apply until the opportunity is filled.
Life at PTC is about more than working with todays most cutting-edge technologies to transform the physical world. Its about showing up as you are and working alongside some of todays most talented industry leaders to transform the world around you.
If you share our passion for problem-solving through innovation youll likely become just as passionate about the PTC experience as we are. Are you ready to explore your next career move with us
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Required Experience:
Junior IC
About Company
PTC accelerates digital transformation with a new generation of technology that powers the ways you engineer, manufacture, and service your physical products.
