KUBRA is seeking a highly organized and proactive Administrative Assistant to support our management staff and HR team in ensuring the smooth day-to-day operations of our facility. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment enjoys multitasking and takes pride in delivering exceptional administrative and operational support.
The successful candidate will play a key role in coordinating office activities supporting employee and facility-related initiatives maintaining confidential information and fostering a positive and professional workplace environment.
Please note that this role requires you to work from the office 5 days per week Monday-Friday.
If this sounds like you wed love to hear from you!
How Youll Contribute
Provide administrative support to the Facility Manager management staff and HR Department
Reporting and data entry
Generate Purchase Orders and requisitions
Plan coordinate and support internal meetings employee engagement initiatives wellness activities and company events including managing event logistics vendor coordination catering scheduling materials preparation and on-site support.
Act as a receptionist and answer the telephone professionally and record and return all messages within 24 hours
Maintains customer and employee confidence and protects operations by keeping information confidential
Maintain office inventory supplies
Prepare correspondence presentation materials project planning and development and various reports.
Produces information by transcribing formatting inputting editing retrieving copying and transmitting text data and graphics.
Respond to inquiries from both external and internal contacts and provide direction to appropriate departments for response and when necessary initiate timely follow-up.
Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention
Handle any HR function for the facilities that may be asked in a confidential manner
Handle issues that arise around the facility management schedule outside vendors for service-related requirements
Participate/Chair the local health and safety wellness and social committees
Strengths that Shine in This Role
Strong communication skills both written and verbal.
Ability to take initiative and work proactively under minimal supervision.
Superior organizational skills with a meticulous attention to detail.
Ability to prioritize and successfully complete tasks while working under pressure in a fast-paced environment.
Team-player with strong interpersonal skills and a professional attitude capable of fostering strong working relationships with all levels of staff within the organization as well as external contacts.
Ability to work with sensitive and confidential material.
Ability to plan research topics and be creative
Skills That Matter in This Role
2-5 years of experience in an administrative assistant capacity.
Excellent computer skills including a high degree of proficiency in Microsoft Word Excel and PowerPoint.
Fluency in Spanish
Previous experience planning and executing events
Demonstrated experience in budget management and expense tracking.
Strong analytical skills with the ability to exercise judgment when dealing with problems or issues that may arise.
Solid multi-tasking skills with the ability to manage and balance large volumes of work
Other Education/Certification/Training preferred: High School Diploma
Why Youll Love Working Here
Enjoy excellent benefits with low premiums plus Healthcare and Wellness Spending Accounts to keep you and your family covered
Earn more with shift premiums and annual performance-based bonuses
Plan for your future with 401K matching
Take advantage of generous paid time off including vacation holidays sick personal birthday and volunteer days
Dress comfortably every day with our casual dress code
Free on-site parking for easy stress-free commutes
Give back with two paid volunteer days to support causes you care about
Be recognized and rewarded through our employee appreciation and recognition programs
$19 - $26 an hour
This position is bonus eligible.
At KUBRA we believe the workplace should be equitable inclusive and inspiring for every an effort to provide greater transparency we are sharing the base salary range for this position. Actual base pay will be determined based on permissible factors such as transferable skills work experience market demands and primary work location. The base pay range provided is subject to change and may be modified in the future.
The anticipated base pay ranges below will apply for candidates located in the follow geographic areas:
New Jersey
Benefits: Medical dental vision life and disability insurance 401k contributions 10 paid holidays 27 days of paid time off child/elder care reimbursement education reimbursement and other company benefits.
While we value the skills and experiences listed in our job requirements we also recognize that talent comes in many forms and welcome applications from candidates who meet most but not all specified requirements. If you possess a strong desire to learn and grow in a dynamic work environment apply now!
KUBRA is a fast-growing company that delivers customer communications solutions to some of the largest utility insurance and government entities across North America. KUBRA offers billing and payments mapping mobile apps proactive communications and artificial intelligence solutions for customers. With more than 1.5 billion customer interactions annually KUBRA services reach over 40% of households in the U.S. and Canada. KUBRA is an operating subsidiary of Hearst.
Our office is small enough to allow creative individuals to flourish yet large enough to provide long-term stability. We place a tremendous amount of responsibility on our team members to be productive focused and self-motivated. We offer a casual work environment competitive compensation and a stellar benefits program.
KUBRA does not typically provide immigration-related assistance including employment-based work visa (e.g. H-1B) sponsorship work permit applications and extensions permanent residence (green card) sponsorship LMIA applications or permanent residency nominations. Candidates must ensure they have legal authorization to work in the U.S/ Canada. All sponsorship determinations are case by case based on business need.
Required Experience:
Junior IC
KUBRA is seeking a highly organized and proactive Administrative Assistant to support our management staff and HR team in ensuring the smooth day-to-day operations of our facility. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment enjoys multitasking and t...
KUBRA is seeking a highly organized and proactive Administrative Assistant to support our management staff and HR team in ensuring the smooth day-to-day operations of our facility. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment enjoys multitasking and takes pride in delivering exceptional administrative and operational support.
The successful candidate will play a key role in coordinating office activities supporting employee and facility-related initiatives maintaining confidential information and fostering a positive and professional workplace environment.
Please note that this role requires you to work from the office 5 days per week Monday-Friday.
If this sounds like you wed love to hear from you!
How Youll Contribute
Provide administrative support to the Facility Manager management staff and HR Department
Reporting and data entry
Generate Purchase Orders and requisitions
Plan coordinate and support internal meetings employee engagement initiatives wellness activities and company events including managing event logistics vendor coordination catering scheduling materials preparation and on-site support.
Act as a receptionist and answer the telephone professionally and record and return all messages within 24 hours
Maintains customer and employee confidence and protects operations by keeping information confidential
Maintain office inventory supplies
Prepare correspondence presentation materials project planning and development and various reports.
Produces information by transcribing formatting inputting editing retrieving copying and transmitting text data and graphics.
Respond to inquiries from both external and internal contacts and provide direction to appropriate departments for response and when necessary initiate timely follow-up.
Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention
Handle any HR function for the facilities that may be asked in a confidential manner
Handle issues that arise around the facility management schedule outside vendors for service-related requirements
Participate/Chair the local health and safety wellness and social committees
Strengths that Shine in This Role
Strong communication skills both written and verbal.
Ability to take initiative and work proactively under minimal supervision.
Superior organizational skills with a meticulous attention to detail.
Ability to prioritize and successfully complete tasks while working under pressure in a fast-paced environment.
Team-player with strong interpersonal skills and a professional attitude capable of fostering strong working relationships with all levels of staff within the organization as well as external contacts.
Ability to work with sensitive and confidential material.
Ability to plan research topics and be creative
Skills That Matter in This Role
2-5 years of experience in an administrative assistant capacity.
Excellent computer skills including a high degree of proficiency in Microsoft Word Excel and PowerPoint.
Fluency in Spanish
Previous experience planning and executing events
Demonstrated experience in budget management and expense tracking.
Strong analytical skills with the ability to exercise judgment when dealing with problems or issues that may arise.
Solid multi-tasking skills with the ability to manage and balance large volumes of work
Other Education/Certification/Training preferred: High School Diploma
Why Youll Love Working Here
Enjoy excellent benefits with low premiums plus Healthcare and Wellness Spending Accounts to keep you and your family covered
Earn more with shift premiums and annual performance-based bonuses
Plan for your future with 401K matching
Take advantage of generous paid time off including vacation holidays sick personal birthday and volunteer days
Dress comfortably every day with our casual dress code
Free on-site parking for easy stress-free commutes
Give back with two paid volunteer days to support causes you care about
Be recognized and rewarded through our employee appreciation and recognition programs
$19 - $26 an hour
This position is bonus eligible.
At KUBRA we believe the workplace should be equitable inclusive and inspiring for every an effort to provide greater transparency we are sharing the base salary range for this position. Actual base pay will be determined based on permissible factors such as transferable skills work experience market demands and primary work location. The base pay range provided is subject to change and may be modified in the future.
The anticipated base pay ranges below will apply for candidates located in the follow geographic areas:
New Jersey
Benefits: Medical dental vision life and disability insurance 401k contributions 10 paid holidays 27 days of paid time off child/elder care reimbursement education reimbursement and other company benefits.
While we value the skills and experiences listed in our job requirements we also recognize that talent comes in many forms and welcome applications from candidates who meet most but not all specified requirements. If you possess a strong desire to learn and grow in a dynamic work environment apply now!
KUBRA is a fast-growing company that delivers customer communications solutions to some of the largest utility insurance and government entities across North America. KUBRA offers billing and payments mapping mobile apps proactive communications and artificial intelligence solutions for customers. With more than 1.5 billion customer interactions annually KUBRA services reach over 40% of households in the U.S. and Canada. KUBRA is an operating subsidiary of Hearst.
Our office is small enough to allow creative individuals to flourish yet large enough to provide long-term stability. We place a tremendous amount of responsibility on our team members to be productive focused and self-motivated. We offer a casual work environment competitive compensation and a stellar benefits program.
KUBRA does not typically provide immigration-related assistance including employment-based work visa (e.g. H-1B) sponsorship work permit applications and extensions permanent residence (green card) sponsorship LMIA applications or permanent residency nominations. Candidates must ensure they have legal authorization to work in the U.S/ Canada. All sponsorship determinations are case by case based on business need.
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