Administrative Assistant
Job Location:
Phoenix, AZ - USA
Hourly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Position: Administrative Assistant
Location: Phoenix Arizona
Work Setting: Onsite Monday - Friday 8 am -5pm
Pay: Hourly wage
Company Overview: Join our dynamic team at Black Diamond Networks a leading staffing agency providing highly qualified consultants to the Life Sciences Engineering and Technology sectors. We thrive on creating opportunities and supporting clients who make impactful contributions in major industries. We provide our clients and consultants with the tools resources and dedicated support necessary to ensure their success today tomorrow and in the future.
Who were looking for: We are seeking a highly motivated and proactive Administrative Assistant who brings positivity professionalism and a results-driven approach to every task. The ideal candidate anticipates needs before they arise takes initiative to solve problems and ensures our office runs smoothly and efficiently. This role requires exceptional organizational skills attention to detail and the ability to thrive in a fast-paced collaborative environment.
What Youll Do:
Resume Management - 50%
o Format and edit resumes using AI tools to ensure consistency and quality.
Front Office & Reception Duties - 10%
o Serve as the first point of contact by greeting and assisting guests.
o Screen and direct incoming calls appropriately.
o Manage incoming and outgoing mail and packages including preparing shipping labels.
Office Operations & Facilities - 20%
o Report and track maintenance issues promptly. Manage relationships with office and facility vendors.
o Monitor and maintain inventory of all office and kitchen supplies.
o Ensure the workspace is clean organized and welcoming.
Cross-Departmental Support - 20%
o Assist in organizing and executing office events celebrations and team-building activities.
o Cross-train with other departments to provide additional administrative support.
o Assist with special projects and ad hoc tasks as needed.
Who you are:
Positive Energy: You approach challenges with optimism and professionalism.
Adaptable: You stay calm and flexible in a fast-paced ever-changing environment.
Resourceful: You find creative solutions and know how to get things done with minimal supervision.
Proactive Mindset: You dont wait to be toldyou see whats needed and take action.
Benefits and perks:
Medical dental and vision coverage
401K Investment option
Quarterly off-site team events
Volunteer opportunities
Casual work environment
Employee referral bonus program
3 weeks PTO
Experience and skills youll need:
High School diploma required
One-year administrative support preferred
Strong telephone and verbal communication skills
Ability to multi-task
Meticulous attention to detail
Prior customer service
Time management Skills
Ability to learn quickly and adapt to changes within the organization
Strong computer skills including knowledge of all Microsoft Office applications
Desire to be a team player and work as part of a group
Your application has been successfully submitted!
Required Experience:
Junior IC
About Company
Black Diamond Networks is a professional staffing agency placing contractors in hard to fill roles in life sciences, engineering and technology companies.
