Administrative Assistant (Part-Time)

Administrative Assistant (Part-Time)

Tallahassee Florida

At EXP were driven to provide innovative solutions for the worlds built and natural environments. As a team of engineers architects designers scientists creators and a community of professionals we bring diverse and talented people together to solve the worlds most complex challenges. Here you join a team that leverages differences harnesses entrepreneurial spirit in an employee-owned company believes diversity is what gives us strength seeks sustainable results and shares ambitions for each other our clients and the communities we serve.

To be a part of EXP means having your own experience while staying connected to a global network of professionals who believe we are part of something bigger. Together we are EXP.

Are you ready to design your future

Be our next Administrative Assistant (Part-Time)!

Your work environment at EXP

In this role you will be part of the Energy Services Team based in the Tallahassee Floridaoffice providing administrative and operational support to project managers technical staff and office leadership. You will play a key role in ensuring the smooth day-to-day operation of the office while supporting project and business activities across multiple teams.

What a day at EXP has in store for you

• In-office position with a flexible part-time schedule.
• Approximately 15 to 25 hours per week based on business needs.
• Provide administrative and general office support to project managers engineers and technical staff.
• Welcome visitors and support office events and meetings including room preparation and catering coordination.
• Order track and maintain office kitchen and copy room supplies and equipment.
• Assist with onboarding activities for new employees including workspace preparation and office orientation.
• Coordinate building maintenance requests and vendor services.
• Support office leadership with special projects and administrative initiatives.
• Assist with planning employee engagement activities team-building events and office celebrations.
• Collaborate with administrative staff in other EXP offices to support regional and corporate initiatives.
• Phone correspondence and directing incoming calls.
• Receive distribute and send-out incoming and outgoing mail and shipments.
• Perform other administrative duties as assigned.
• Maintain company records and documentation such as training lists safety reporting employee databases and organization charts.
• Assist with preparation formatting compiling and finalizing of reports proposals correspondence presentations and other business documents.
• Maintain project files records and document management systems in accordance with company standards.
• Assist with contract administration approvals and documentation.

What your experience looks like

• Proficient in Microsoft Office Suite including Outlook Word Excel and PowerPoint. Experience with Visio and Project is a plus.
• Strong written and verbal communication skills.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to work independently with minimal supervision and collaboratively within a team environment.
• Strong attention to detail and commitment to producing high-quality work.
• Professional collaboration and interpersonal skills.
• Relevant administrative experience preferred.
• Experience supporting a professional services engineering architecture or consulting environment is a plus.

The hourly rate for this role is $20 per hour.