Administrative Assistant-Part Time

Department: Administration

Type: Part-Time; Hourly; Mon/Wed/Fri 9am-6pm

Essential Job Functions:

• Reconcile daily retail receipts and supporting documentation against sales payment records and other available transaction reports.
• Assist with accounts receivable processes including tracking payments researching outstanding balances and maintaining accurate receivable records.
• Review receipts and transaction documentation for completeness accuracy proper coding and appropriate departmental allocation.
• Identify document and research discrepancies between receipts sales reports deposits and other financial records; escalate unresolved issues to leadership.
• Maintain organized electronic and physical records of receipts reconciliation documents invoices deposits and related accounts receivable documentation.
• Prepare routine reconciliation summaries and provide documentation or reports requested by management.
• Assist with invoice tracking payment follow-up accounts payable and administrative activities.
• Communicate with retail department leaders regarding missing receipts discrepancies transaction questions and required supporting documentation.

Added Responsibilities:

• Provide general administrative support including fling data entry document preparation and record maintenance.
• Maintain confidentiality of financial employee customer and business information.

Preferred Qualifications / Competencies:

• 2 years of administrative accounts receivable bookkeeping accounting support or related experience preferred.
• High school diploma or equivalent required; additional coursework or training in accounting business administration or a related field preferred.
• Strong attention to detail and accuracy with financial documentation.
• Excellent organizational time-management and multitasking abilities.
• Proficiency with Microsoft Office spreadsheets email and general office software; experience with accounting or financial systems preferred.
• Ability to work onsite Monday Wednesday and Friday from 9:00 AM to 6:00 PM.
• Strong written and verbal communication skills and the ability to work effectively with multiple departments.
• Ability to maintain confidentiality exercise sound judgment and consistently follow established financial and administrative procedures.

Required Experience:

Junior IC