Administrative Assistant | Part-Time | Dr. Phillips Center for the Performing Arts

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services with a platform spanning venue development and end-to-end capabilities across venue management hospitality and sponsorship sales. Founded in 2015 the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas stadiums convention centers music festivals performing arts centers and cultural institutions spanning four continents.

The Administrative Assistant will provide administrative support to the Food & Beverage Director and the Operations Team in the performance of supporting all departments at the venue. Administrative duties may include but are not limited to appointment setting correspondence meeting minutes and keeping the Director and the Operations Team organized as well as assisting with expense reports creating PowerPoint presentations when needed HR liaison basic office supply and equipment maintenance troubleshooting daily issues that arise in everyday operations and general clerical duties. Will also assist in the updating of training manuals receive visitors sort/distribute mail and faxes and channel necessary communications.

This role pays an hourly rate of $21.00 - $23.00.

Benefits for Part-Time Roles: 401(k) Savings Plan and 401(k) Matching.

This position will remain open until December 31 2026.

• Providing general office/administrative/accounting support.
• Providing general office automation/clerical support: copying faxing filing correspondence and telephone inquiries.
• Filing maintenance: maintain files ensuring compliance and accuracy in files.
• Relaying any accounting HR employee relations safety policy or procedural concerns and any situation that may result in disciplinary action to appropriate management in a timely and responsible manner.

• High school graduate or equivalent.
• Previous business general office and/or accounting experience supporting upper-level executives.
• Knowledge and skill in using computer software including MS Word/PowerPoint/Excel/Outlook.
• Ability to adhere to a high level of attention to detail.
• Ability to maintain open direct positive and objective lines of communication with management.
• Ability to work in a fast-paced environment while handling multiple tasks calmly professionally and with flexibility.
• Strong verbal and written skills; ability to communicate in a professional knowledgeable and courteous manner with employees clients vendors business contacts etc.
• Ability to be self-directed in a team-oriented environment.
• Ability to work evenings and weekends if necessary as required in an event-driven environment. Ability to work overtime hours if necessary.
• Ability to adhere to the highest standards of confidentiality and discretion in all proprietary business financial and employee matters.

At OVG we understand that to continue positively disrupting the sports and live entertainment industry we need a diverse team to help us do it. We also believe that inclusivity drives innovation strengthens ourpeople improves ourservice and raises ourexcellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (protected class) including but not limited to veteran status uniform service member status race color religion sex national origin age physical or mental disability genetic information or any other protected class under federal state or local law.