Administrative Assistant

• The Administrative Assistant II provides high-level administrative support to multiple departments and project teams ensuring smooth day-to-day operations.
• This role involves managing schedules coordinating travel maintaining records processing financial transactions and assisting with office management.
• The individual will play a key role in supporting department activities budgeting processes and special projects while serving as a liaison between various stakeholders.
• Strong organizational skills attention to detail and excellent communication are essential for success in this role.

• Serve as primary administrative support for designated staff and project teams.
• Oversee day-to-day office operations including supply management and resolution of administrative issues.
• Provide administrative support including calendar management meeting coordination onboarding assistance and initiatives to enhance employee morale.
• Organize directors time (calendar and daily leadership needs).
• Travel Arrangements (including shuttle CONCUR and American Express).
• Plan and manage logistics for department events meetings and customer visits in collaboration with the SP Events team.
• Onboard new hire actions IT requests e-tad facilitation and space requirements for the Directorate.
• Manage monthly ETADs by sending reminders overseeing account management and ensuring timely updates.
• Maintain and order office supplies within the departmental budget considerations
• Input PeopleSoft Purchase Orders
• Serve department SPITS Coordinator
• Work effectively with other admins within the department and division to provide optimum support.
• Provide back-up support when needed.
• Prepare presentations spreadsheets graphs and Power BI reports as requested using appropriate skills and software.
• Update and maintain the SharePoint and MS Teams sites.
• Provide Department Archive Record Management (DARM) support to both directorates assisting with audits sharing expertise and ensuring accurate recordkeeping.
• Assist the managers with special projects or needs as requested.

• Associates preferred but not required
• 3 years Admin Asst experience preferably in a corporate environment
• Proficiency in Microsoft Suites and PeopleSoft.
• Experience with Concur a plus.
• Strong verbal and written communication skills ability to learn quickly.

• Organizational Skills: Highly organized with strong attention to detail and the ability to prioritize tasks effectively
• Communication Skills: Excellent written and verbal communication skills; comfortable interacting with all levels of internal and external stakeholders.
• Confidentiality: Exercise high discretion and integrity when handling sensitive or confidential information.
• Technical Proficiency: Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) PeopleSoft Concur and other relevant systems.
• Problem-Solving: Strong decision-making and problem-solving skills with the ability to adapt to changing priorities and deadlines.
• Customer Service: Professional approachable and customer-focused; proven ability to work collaboratively within a team and build relationships.
• Self-Motivation: A self-starter who works productively and independently with minimal supervision.

• AAS Degree in Business Administration.
• Administrative experience with strong technical computer and software skills
• 3 years of related administrative experience preferably in a corporate environment.
• Previous experience with Client systems and processes is a plus.

About us: DivIHN the IT Asset Performance Services organization provides Professional Consulting Custom Projects and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization Specialization and Collaboration. DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race color religion (creed) gender gender expression age national origin (ancestry) disability marital status sexual orientation or military status.