Administrative Assistant-Office

Position Description: Perform daily administrative tasks and provide administrative services to office departments and/or business unit.

Essential Duties & Key Responsibilities:

• Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit staff.
• Perform administrative services including processing mail overnight mailings photocopying filing sending faxes phone list updates invoices and order supplies and stationery (e.g. letterhead business cards envelopes).
• Daily management of department head/managers calendar meeting schedule and contacts.
• Edit and assemble documents and reports for department head/manager.
• Assist with general office inquiries from staff owners and others; provide proactive escalation as appropriate.
• Create and maintain organizational and seating charts for office.
• Understand contract and bonding process and escalation procedures.
• Organize and provide assistance during meetings as requested; record transcribe and distribute meeting minutes.
• Maintain knowledge of business unit/headquarters historical information (e.g. use of vendors event sponsorships industry memberships/activities client and staff events) to support managerial related decision-making.
• Arrange travel reservations business accommodations prepare itineraries and agendas.
• Process department head/managers expense reports.
• Maintain organized filing systems and coordinate document retrieval schedules.
• Embrace company culture values and diversity equity and inclusion Diversity Equity and Inclusion (DE&I) activities across company.
• Order supplies to support office needs.
• Provide team support and relief of others job duties during times of need (e.g. lunch breaks illness vacation).
• Contribute ideas for continuous improvement and effectiveness of team within business unit/headquarters and share recommendations with overall job family.
• Assist with special projects and coordinate events.
• Other activities duties and responsibilities assigned.

The salary range for this position is estimated to be 55870.00 - 80000.00 USD annualized.

Turner Construction provides flexible benefits including medical dental and vision coverage financial benefits such as a 401(k) plan Health Savings Account Flexible Spending Account wellness benefits a voluntary legal plan identity theft life insurance and short-term and long-term disability coverage.

In addition to our extensive benefits offerings we provide paid vacation wellness/sick time holidays paid parental leave tuition reimbursement employee referral bonuses and end-of-year appreciation pay.

Qualifications:

• High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction or other related industry required
• College degree and/or relevant administrative skills certification a plus
• Construction or other service industry experience a plus
• High degree of detail accuracy and organizational skills
• Maintain confidential information
• Work independently with some oversight and as part of team
• Approachable proactive positive and professional attitude
• Professional verbal communication and written business communication skills
• Able to conduct research and effectively proofread
• Exhibit active listening skills and follow through on commitments
• Good judgment to solve problems escalate issues and request prioritization of responsibilities
• Computer and data entry skills Microsoft suite of applications collaborative meeting platforms and general office equipment
• Commissioned Notary Public a plus

Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is frequently required to sit use hands to finger handle or feel objects tools or controls; and reach with hands talk and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision peripheral vision depth perception and the ability to adjust focus. The employee is regularly required to be mobile and the employee occasionally travels both short and long distances via a variety of conveyances. The employee occasionally performs work on-site at construction work sites office locations and/or off-site venues. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee regularly works in an office or remote setting. The noise in the work environment is usually quiet to moderate in an office setting. While performing the duties of this job the employee may occasionally work at construction work sites where the employee is exposed to moving mechanical parts high precarious places fumes or airborne particles outside weather conditions and risk of electrical shock. The noise in the work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies procedures and applicable laws.

Turner is an Equal Opportunity Employer - race color religion sex sexual orientation gender identity national origin disability status as a protected veteran or other characteristics protected by applicable law.

Required Experience:

Junior IC