Administrative Assistant

Wego Chemical Group is a global distributor and sourcing partner of chemicals and ingredients. We are an established player in the global specialty chemical markets providing end-use manufacturers across industries in North America LATAM & EMEA with end-to-end supply chain solutions from across the globe. Our team has been operating for over 45 years serving customers in over 25 countries with 200 professionals in 9 offices strategically located across 4 continents. Proudly family-owned and operated Wego is led by two generations of leadership who bring passion vision and a long-term commitment to our partners success.

Job Summary

This position is responsible for providing professional administrative and reception support to ensure the efficient day-to-day operation of the office. Duties include answering and routing phone calls greeting visitors managing front-desk reception activities scheduling appointments coordinating travel arrangements processing transactions sorting mail and supporting multiple leaders including family members/owners. The role is also responsible for supporting internal operations with a high degree of organization professionalism discretion and service excellence.

Responsibilities

• Provide administrative support to multiple leaders including family members and owners by managing priorities coordinating follow-up and helping ensure timely completion of key deliverables
• Maintain schedules coordinate appointments and assist with calendar management to support efficient day-to-day operations
• Coordinate travel arrangements and related logistics including itineraries scheduling details and necessary administrative follow-up
• Support administrative projects and office initiatives including social events organizing information preparing materials and following through on action items
• Process routine transactions manage mail distribution and provide general office coordination to maintain organized and efficient internal operations
• Answer and route incoming calls and provide reception coverage for visitors as needed
• Perform other related duties as assigned

Key Qualifications

• BA/BS is preferred.
• Ability to effectively communicate with clients managers and intra-company departments with both excellent written and verbal skills.
• High energy proactive and highly organized with an ability to manage and complete multiple tasks on time.
• Highly proficient in Microsoft Office (Word Excel Outlook) Copilot a plus
• General Office Work Experience
• Bilingual English/Spanish highly preferred